Ordinary Council meeting
8 July 2008

Minutes

Agenda

Opening Prayer

  • "Dear Lord, help us in our deliberations today so that our decisions will be for the greater good for the whole of Kempsey Shire - Amen".

Apologies

Declarations of Interest

Presentation

  • 10:15am there will be an Introduction of the Youth Advisory Council of approximately 12 people and they’ll be staying for morning tea.

Assessment of Items Listed in Confidential Business Paper

Minutes of the Ordinary Meeting 13th May 2008 (for confirmation)

Minutes of the Works Inspection Committee Meeting 23rd June 2008 (for confirmation)

Public Forum

  1. Mr Edward Smith will address Council speaking in favour of item DSDS3 - Page G18 Sand and Gravel Screening Plant
    File: T6-03-492 SDS {Folio No. 376300}

Consideration of Late Reports

  • Consideration of late reports to determine whether they should be dealt with or deferred.

Consideration of Reports Relating to Public Forum Matters

Adoption of Agenda Order of Business

Mayoral Minute A1-A9

Mayoral Supplementary Minute

Items Tabled for Information B1

  1. StateCover Mutual Limited - $3.7m StateCover Scheme Performance Rebate
    File: 316 MAYOR (NRN) {Folio No. 376301}
  2. NOROC - North Coast Councils resolution on local water utility reform
    File: 131 MAYOR (NRN) {Folio No. 376302}
  3. Andrew Stoner - Environmental Planning and Assessment Amendment Bill 2008
    File: 579 MAYOR (NRN) {Folio No. 376303}
  4. Frank Sartor - NSW Planning Reforms
    File: 579 MAYOR (NRN) {Folio No. 376304}
  5. DSS3 - Bus Stops Compliance Audit - Stage 3
    File: 423 COPY 977 BJM (NRN) {Folio No. 376305}

Notice of Motion D1-D2

Director Sustainable Development Services Report G1-G49

Director Shire Services Report H1-H29

Director Shire Services Supplementary Report

Director Corporate & Community Services Report J1-J33

Director Corporate & Community Services Supplementary Report

General Manager’s Report K1-K9

Committee Reports L1-L6

Questions Without Notice M1

The following items of business are of such a nature that discussion is likely to take place when the meeting is closed to the public for the reasons stated.

Motion for Confidential Committee N1

Confidential Business Paper

Confidential Committee of the Whole Officer’s Reports

Director Shire Services Confidential Report H1-H8

  • This report is submitted on a confidential basis as it involves advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege. (Local Government Act 1993, section 10A(2)(g))

    On balance, the public interest in preserving the confidentiality of the advice, outweighs the public interest in openness and transparency in council decision making by discussing the matter in open meeting.

    DSS1 CONF - Progress Update on Thomas’ Property Easement
    H1 File: LA7896
  • This report is submitted on a confidential basis as it involves information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business. (Local Government Act 1993, section 10A(2)(c))

    On balance, the public interest in preserving the confidentiality of the commercial information supplied, outweighs the public interest in openness and transparency in council decision making by discussing the matter in open meeting.

    DSS2 CONF - Bellbrook Water Treatment Plant
    H2 File: 1143
  • This report is submitted on a confidential basis as it involves commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. (Local Government Act 1993, section 10A(2)(d)(i))

    On balance, the public interest in preserving the confidentiality of the commercial information supplied, outweighs the public interest in openness and transparency in council decision making by discussing the matter in open meeting.

    DSS3 CONF - South West Rocks Sewage Treatment Plant and Water Recycling Plant Project
    H5 File: 965

Director Shire Services Confidential Report H9-H23

  • DSS4 CONF SUPP - Provision of Water Meter Reading Services
    File: T2008-005

    This report is submitted on a confidential basis as it involves commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. (Local Government Act 1993, section 10A(2)(d)(i))

    On balance, the public interest in preserving the confidentiality of the commercial information supplied, outweighs the public interest in openness and transparency in council decision making by discussing the matter in open meeting.
  • DSS5 CONF SUPP - Mixed Solid Waste and Green Waste Tender
    File: T2008-001

    This report is submitted on a confidential basis as it involves commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. (Local Government Act 1993, section 10A(2)(d)(i))

    On balance, the public interest in preserving the confidentiality of the commercial information supplied, outweighs the public interest in openness and transparency in council decision making by discussing the matter in open meeting.

Director Corporate & Community Services Confidential Report J1-J4

  • This report is submitted on a confidential basis as it involves commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. (Local Government Act 1993, section 10A(2)(d)(i))

    On balance, the public interest in preserving the confidentiality of the commercial information supplied, outweighs the public interest in openness and transparency in council decision making by discussing the matter in open meeting.

    DCCS1 CONF - Tender No.T2008-004 - Horseshoe Bay Caravan Park
    J1 File: T2008-004
  • This report is submitted on a confidential basis as it involves information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business. (Local Government Act 1993, section 10A(2)(c))

    On balance, the public interest in preserving the confidentiality of the commercial information supplied, outweighs the public interest in openness and transparency in council decision making by discussing the matter in open meeting.

    DCCS2 CONF - Sale of Vacant Land Surplus to Council Requirements
    J2 File: E2008-002

Director Corporate and Community Services Confidential Supplementary Report J5-J7

  • DCCS3 CONF SUPP - Tender - Communications Systems
    File: 300

    This report is submitted on a confidential basis as it involves advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege. (Local Government Act 1993, Section 10A(2)(g))

    On balance, the public interest in preserving the confidentiality of the advice outweighs the public interest in openness and transparency in Council decision making by discussing the matter in open meeting.

General Manager’s Confidential Report K1-K3

  • This report is submitted on a confidential basis as it involves advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege. (Local Government Act 1993, Section 10A(2)(g))

    On balance, the public interest in preserving the confidentiality of the advice outweighs the public interest in openness and transparency in Council decision making by discussing the matter in open meeting.

    GM1 CONF - Various Legal Matters - Current Position
    K1 File: 155

Open Council

Adoption of Report of the Confidential Committee of the Whole

Conclusion