Council Agendas Sep 2003

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9 September 2003

APOLOGIES
ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER
ORDINARY MINUTES 12TH AUGUST 2003 (FOR CONFIRMATION)
EXTRAORDINARY MINUTES 26TH AUGUST 2003 (FOR CONFIRMATION)

CONSIDERATION OF LATE REPORTS
Consideration of late reports to determine whether they should be dealt with or deferred.

ADOPTION OF AGENDA ORDER OF BUSINESS

MAYORAL MINUTE A1 - A4
M1 - Country Mayors A1
File: C14-11

M2 - November Ordinary Meeting of Council A2
File: C18-25

M3 - Mayoral Engagements August / September A3
File: C18-25

NOTICE OF MOTION D1 - D4
NOM1 - Beach Access D1
File: B1-9

NOM2 - Balance of Funds Invested D1
File: A2-16

NOM3 - Industrial Land Strategy D2
File: T4-89

NOM4 - Review Notice of Motion Procedures D2
File: C18-3

NOM5 - Reinstate Moratorium of New Sealing of Existing D3
Gravel Roads
File: R8-2

DELEGATE’S REPORT F1 - F4
D1 - Working Together for Mental Health F1
File: H2-13

D2 - Floodplain Management Authority Meeting F3
File: FM500

D3 - The School of Rural Health - Faculty of Medicine F4
File: H2-10

DIRECTOR ENVIRONMENTAL SERVICES REPORT G1 - G5
DES1 - Draft Assessment of Crown Land at Gordon G1
Young Drive, South West Rocks
File: T4-75 Appendix A

DES2 - Notification on Section 149(2) Certificates G4
File: T4-5

DIRECTOR ENGINEERING REPORT H1 - H25
DE1 - Point Plomer Road H1
File: R Point Plomer Appendix A

DE2 - Council Road Safety Officer Program H3
File: R8-19

DE3 - B-Double Application - Stuarts Point H6
File: T7

DE4 - Erection of Public Gate and Grid on H7
Toose Road, Bellbrook
File: R8-14

DE5 - Proposed Amendment to the Roads Act 1993 H8
File: R8-2 Appendix B

DE6 - Pacific Highway - South Kempsey H9
File: T7 Appendix C

DE7 - Utilisation of Sporting Fields H10
File: R3-11

DE8 - Beach Inspectors H13
File: B1-4

DE9 - Provision of Beach Inspectors H14
File: B1-4

DE10 - Questions Without Notice H15
File: C18-28

DE11 - Works In Progress H20
File: R8-2

DIRECTOR CORPORATE AND
COMMUNITY SERVICE’S REPORT I1 - I14

DCCS1 - Statement of Bank Balances as at 31st August 2003 I1
Appendix A

DCCS2 - Statement of Investments as at 31st August 2003 I1
Appendix B

DCCS3 - Community Development Support I2
Expenditure Committee
File: C10-12

DCCS4 - Public Road Closure Application I3
File: R East St
Appendix C

DCCS5 - Council Meeting Dates I4
File: C18-22

DCCS6 - Aboriginal Liaison Committee Meeting I5
20th August 2003
File: A1-2

DCCS7 - Public Liability Cases - Favourable Results I9
For Council
File: I3-2

DCCS8 - Financial Statement for the Period to I11
30 June 2003
File: A2-22
Appendix D Appendix E

DIRECTOR BUSINESS ENTERPRISES REPORT J1 - J15
DBE1 - Tourism Marketing Plan 2001 J1
File: T3-5

DBE2 - Reduction in EPA License Fees at South J1
West Rocks Sewerage Treatment Plant
File: S8-29

DBE3 - Voucher System for Domestic Waste J2
Service Portfolio
File: G1-2
Appendix A

DBE4 - Grassy Head Caravan Park J6
File: C1-4
Appendix B

DBE5 - Kempsey Baths - Review of Fees and Charges J6
File: R3-5

DBE6 - Tender - Pothole Patching Unit J8
File: C15-654

DBE7 - Fleet Management J9
File: P6-2

DBE8 - Questions Without Notice J10
File: C18-28

DBE9 - Works in Progress J11
File: W1-2

DIRECTOR BUSINESS ENTERPRISES SUPPLEMENTARY REPORT
DBE10 - Trade Waste Service Charges
File: G1-18
Appendix A

GENERAL MANAGER’S REPORT K1 - K8
GM1 - Outstanding Reports and Outstanding K1
Council Resolutions
File: C18-2

GM2 - Corporate Image and Public Relations K2
Strategy
File: A3-8

GM3 - Expenditure Control K3
File: A2-36

GM4 - Surplus Land K4
File: P10-18

COMMITTEE REPORTS L1 - L15
Aboriginal Liaison Committee Meeting 20th August 2003 L1
Appendix A Appendix B   Appendix C

Local Traffic Committee Meeting 21st August 2003 L7

Saleyards Committee Meeting 18th August 2003 L12

QUESTIONS WITHOUT NOTICE M1

THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE THAT DISCUSSION IS LIKELY TO TAKE PLACE WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.

MOTION FOR COMMITTEE N1
CONFIDENTIAL BUSINESS PAPER
COMMITTEE OF THE WHOLE

DIRECTOR ENVIRONMENTAL SERVICES
CONFIDENTIAL REPORT G1 - G2
REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is considered on a confidential basis as it contains information that would if disclosed, prejudice the maintenance of law (Local Government Act 1993, Section 10A(2)(e).

DES1 - Dangerous Dog Declaration G1
File: A8-3

DIRECTOR BUSINESS ENTERPRISES
CONFIDENTIAL REPORT J1 - J3
REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is submitted on a confidential basis as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. (Local Government Act 1993, Section 10A(2)(d)(i)).

DBE1 - Saleyards - Allocation of Sale Dates for 2004 J1
File: S1-2

GENERAL MANAGER’S CONFIDENTIAL REPORT K1 - K3
REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is submitted on a confidential basis as it involves involving litigation or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege (Local Government Act 1993) Section 10A(2)(g).

GM1 - Legal Matters K1

OPEN COUNCIL
ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE
CONCLUSION

23 September 2003

APOLOGIES
ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER
PLANNING MINUTES 26TH AUGUST 2003 (FOR CONFIRMATION)

PUBLIC FORUM

1 - *

CONSIDERATION OF LATE REPORTS
Consideration of late reports to determine whether they should be dealt with or deferred.
CONSIDERATION OF REPORTS RELATING TO PUBLIC FORUM MATTERS
ADOPTION OF AGENDA ORDER OF BUSINESS

DIRECTOR ENVIRONMENTAL SERVICES REPORT G1 - G132
DES1 - Development Control - South of G1
Crescent Head
File: R.Point Plomer

DES2 - Change of Use - Air Conditioner and G2
Refrigeration Repairs - Gladstone
File: T6-03-412
Appendix A

DES3 - Naming of Existing Road off G9
Everinghams Lane, Frederickton
File: T6-02-697
Appendix B   Appendix C

DES4 - Naming of Right of Carriageway off G11
River Street, Greenhills
File: T6-02-356
Appendix D

DES5 - Review of DCP22 for South West Rocks G12
File: T4-40
Appendix E   Appendix F   Appendix G (3,169 KB)

DES6 - Dumping of Rubbish G18
File: H2-17A

DES7 - Proposed Demolition of an Existing Two G19
Storey Dwelling and Erection of a New Two
Storey Dwelling - Lot311 DP754441 #30
Dulconghi Street, Crescent Head
File: T6-03-347 LA9356
Appendix H (1,227 KB)     Appendix I Appendix J

DES8 - Proposed First Flood Additions Lot151 G29
DP565060 #26 Barnard Street, Gladstone
File: T6-03-464 LA8118
Appendix K    Appendix L

DES9 - Two Storey Dwelling Addition - Crescent Head G36
File: T6-03-494
Appendix M

DES10 - Dual Occupancy, South West Rocks G41
File: T6-03-455
Appendix N

DES11 - Residential Unit Additions, Frederickton G49
File: T6-03-401
Appendix O

DES12 - Building and Development G58

DES13 - Subdivision of Lot52 DP1025337 and G72
Lot223 DP754396, South West Rocks
File: T6-02-402, T6-03-186 and T6-03-191
Appendix P Appendix Q Appendix R Appendix S
Appendix T Part 1 (1.953 KB)
Appendix T Part 2 (1,953 KB)
Appendix T Part 3 (2,895 KB)
Appendix T Part 4 (1,848 KB)
Appendix T Part 5 (3,129 (KB)
Appendix T Part 6 (1,686 KB)
Appendix T Part 7 (6,255 KB)
Appendix T Part 8 (6,929 KB)

QUESTIONS WITHOUT NOTICE M1

THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE THAT DISCUSSION IS LIKELY TO TAKE PLACE WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.

MOTION FOR COMMITTEE N1

CONFIDENTIAL BUSINESS PAPER
COMMITTEE OF THE WHOLE

DIRECTOR ENVIRONMENTAL SERVICES
CONFIDENTIAL REPORT G1 - G2

DES1 - Non-Compliance with Conditions of Consent G1
File: T6-03-280

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is considered on a confidential basis as it contains information that would if disclosed, prejudice the maintenance of law (Local Government Act 1993, Section 10A(2)(e).

OPEN COUNCIL
ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE
CONCLUSION

14 October 2003

APOLOGIES
ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER
ORDINARY MINUTES 9TH SEPTEMBER 2003 (FOR CONFIRMATION)
PUBLIC FORUM
CONSIDERATION OF LATE REPORTS

Consideration of late reports to determine whether they should be dealt with or deferred.

CONSIDERATION OF REPORTS RELATING TO PUBLIC FORUM MATTERS
ADOPTION OF AGENDA ORDER OF BUSINESS

                          MAYORAL MINUTE                                                          A1 - A3
M1 - Mayoral Engagements for the month of September       A1
          File: C18-25

                         NOTICE OF MOTION                                                         D1- D2
NOM1 - Proposed Cemetery at Yarravel                                 D1
            File: C4-13

NOM2 - Kempsey District Hospital D2
File: H2-10

DIRECTOR ENVIRONMENTAL SERVICES REPORT

DES1 - National Environment Levy                                          G1
           File: R7-1
           Appendix A

DES2 - Water Sampling G2
File: W1-7

DES3 - NSW Coastal Conference G3
File: FM520

DES4  - Refund of Fees, South West Rocks Surf Club                G4
             File: T6-03-516

DIRECTOR ENGINEERING REPORT                                         H1 - H26

DE1  -  Crescent Head Country Club                                       H1
            File: LA9508
            Appendix A

DE2 - Clybucca Memorial Gardens H2
File: LA6911

DE3 - Horseshoe Bay Reserve H4
File: C1-8

DE4 - Sporting Fields                                                           H5
           File: R3-11
           Appendix B, Appendix C, Appendix D, Appendix E

DE5 - Noxious Weeds H6
File: N3-2

DE6 - Noxious Weeds Control H7
File: N3-2

DE7 - Rural Fire Service                                                        H8
          File: F3-30
          Appendix F

DE8 - Rural Fire Service Estimates                                        H9
          File: F3-30
          Appendix G

DE9 - Gladstone SES Unit H10
File: LA8201

DE10 - Integration of Committees                                           H12
           File: E10
           Appendix H

DE11 - Regional Road Timber Bridge Program H13
File: B6-2

DE12 - Roads to Recovery Program                                       H15
           File: R8-103
          Appendix I, Appendix J

DE13 - Erection of Public Gate and Grid on Warbro                  H18
           Brook Road, Toorooka
           File: R8-14

DE14 -State Black Spot Funding Program H18
File: R8-19

DE15 - Affixing of Council's Seal H19
File: R Cooper SWR

DE16 - Questions Without Notice H20
File: C18-28

DE17 - Works in Progress H22
File: R8-2

DIRECTOR CORPORATE AND COMMUNITY SERVICE’S REPORT I1 - I12

                        DCCS1- Representations to Minister for Health                           I1
             By Andrew Stoner MP
             File: H2-10

DCCS2 - Statement of Bank Balances as at                                I2
              30th September 2003

DCCS3 - Statement of Investments Held as at                             I2
               30th September 2003

DCCS4 - Questions Without Notice - Australia Day I2
File: P12-3

DCCS5 - Questions Without Notice - Proposed Cemetery I4
File: C4-13

DCCS6 - Working Together for Mental Health I4
File: H2-13

DCCS7 - Aboriginal Liaison Committee I5
File: A1-2

DCCS8 - Investments as at 30 June 2003 I9
File: A2-16

DCCS9 -  Financial Statements for the Twelve (12)                     I10
              Months to 30 June 2003
              File: A2-21

DIRECTOR BUSINESS ENTERPRISES REPORT J1 - J2

DBE1 - Rental Property - Akubra Place Workspace J1
File: LA18995

DBE2 - Sale Yards - Allocation of Sale Dates for 2004 J2
File: S1-2

DBE3 - 2001/02 NSW Water Supply and Sewerage                   J3
            Performance Comparison
            File: W1-2
            Appendix A

DBE4 -  Policy for Implementation of Water Restrictions              J4
             File: W1-1
             Appendix B, Appendix C

DBE5 - Water Supply Access Charges for Fire Services J5
File: W1-1

DBE6 - Sewerage Scheme for Bellbrook and Willawarrin J7
File: S8-31 and S8-32

DBE7 -  Shire Pools Risk Audit                                                J10
             File: R3-2
            Appendix D

DBE8 -  Transfer of Lands to National Parks and                       J11
             Wildlife Service
             File: C1-4
             Appendix E, Appendix F, Appendix G

DBE9 - Waste Oil Collection Infrastructure J13
File: G1-18

DBE10 - Recycling Drop-off Centre Locations and                      J14
              Kerbside Recycling
              File: G1-15

DBE11 - Fleet Management J15
File: P6-2

DBE12 - Questions Without Notice J19
File: C18-28

DBE13 - Works in Progress J20
File: W1-2

GENERAL MANAGER’S REPORT K1 - K10

GM1 - Outstanding Reports and Outstanding                        K1
           Council Resolutions
           File: C18-2

GM2 - Application for Half Day Holidays 2004 K3
File: P12-9

GM3 - Strategic Direction South West Rocks                        K5
           File: T4-88
           Appendix A

GM4 - Implementation of 2002-2003 Management                 K9
         Plan
         File: A3-8
         Appendix B

GM5 - Office Accommodation - Training Room K9
File: LA825

QUESTIONS WITHOUT NOTICE M1

THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE THAT DISCUSSION
IS LIKELY TO TAKE PLACE WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.

MOTION FOR COMMITTEE N1

CONFIDENTIAL BUSINESS PAPER

COMMITTEE OF THE WHOLE

DIRECTOR BUSINESS ENTERPRISES CONFIDENTIAL REPORT J1 - J2

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is submitted on a confidential basis as it includes information that would, if disclosed, confer a commercial advantage on a person with whom Council is conducting business. (Local Government Act 1993, Section 10A(2) (e).

DBE1 - Lot 98, Akubra Place J12
File: LA18995

GENERAL MANAGER'S CONFIDENTIAL REPORT K1 - K4

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is submitted on a confidential basis as it involves advice concerning litigation or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege (Local Government Act 1993) Section 10A(2)(g).

GM1 - Legal Matters K1
File L3-1

OPEN COUNCIL

ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE

CONCLUSION

28 October 2003

APOLOGIES
ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER
PLANNING MINUTES 23RD SEPTEMBER 2003 (FOR CONFIRMATION)

PUBLIC FORUM

1 - Mr Grant Barnett Will Address Council Regarding DES3 Storage Shed, Showgrounds Sea Street, West Kemspey
(page G64).

CONSIDERATION OF LATE REPORTS

Consideration of late reports to determine whether they should be dealt with or deferred.

CONSIDERATION OF REPORTS RELATING TO PUBLIC FORUM MATTERS - DES3 (Page G64).

ADOPTION OF AGENDA ORDER OF BUSINESS

RESCISSION MOTION E1

RM1 - Application for Lot 52 Eric Norman Developments               E1
File: T6-03-186 and T6-03-191

DIRECTOR ENVIRONMENTAL SERVICES REPORT                  G1 - G113

DES1 - Subdivision of Lot 52 DP1025337 Spencerville                  G1
File: T6-03-186 and T6-03-191

DES2 - Proposed Extension of Trading Hours                              G62
Riverside Tavern, New Entrance
File: T6-00-288

DES3 - Storage Shed Show Grounds, Sea Street                        G63
Kempsey
File: T6-03-38
Appendix A   Appendix B    Appendix C

DES4 - Proposed Courtyard Wall and Inground Swimming           G65
Pool Located in The Front Yard
File: T6-03-609
Appendix D

DES5 - Proposed Dwelling Deck, Lot 2 Sp 37825                       G70
No 2/42 Gregory Street, South West Rocks
File: T6-03-538
Appendix E

DES6 - Proposed Two Storey Additions and                               G74
Demolition of an Existing Garage - South West Rocks
File: T6-03-554
Appendix F

DES7 - Proposed Two Storey Dwelling, Ocean Street                 G84
South West Rocks
File: T6-03-396
Appendix G

DES8 - Proposed Erection Of A New Two Storey Dwelling          G92
Lot 50 DP1822650 No 18 Kinchela Street,
Crescent Head
File: T6-03-514 & LA18401
Appendix H   Appendix I

DES9 - Building and Development                                           G101

QUESTIONS WITHOUT NOTICE M1

THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE THAT DISCUSSION IS LIKELY TO TAKE PLACE WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.

MOTION FOR COMMITTEE          N1

CONFIDENTIAL BUSINESS PAPER

COMMITTEE OF THE WHOLE

OPEN COUNCIL

ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE

CONCLUSION

6 November 2003

APOLOGIES
ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER
ORDINARY MINUTES 14TH OCTOBER 2003 (FOR CONFIRMATION)
PUBLIC FORUM

1 - Bruce Calnan will address Council regarding GM5 (Page K12) Sale of Land.

CONSIDERATION OF LATE REPORTS
Consideration of late reports to determine whether they should be dealt with or deferred.

CONSIDERATION OF REPORTS RELATING TO PUBLIC FORUM MATTERS - GM5 (Page K12)

ADOPTION OF AGENDA ORDER OF BUSINESS

MAYORAL MINUTE                                           A1 - A3

M1 - Mayoral Engagements for Oct/Nov               A1
File: C18-25

NOTICE OF MOTION                                         D1 - D3

NOM1 - Funding for Hospital                                D1
File: H2-10

NOM2 - Kempsey District Hospital                       D1
File: H2-10

NOM3 - Representations to the Minister for Roads D3
File: R Pacific Hwy

NOM4 - Representations to the Minister for            D3
Infrastructure Planning and Natural Resources
File: C13-10

DELEGATE’S REPORT                                        F1 - F4

D1 - 16th Annual Conference - Local Government    F1
Aboriginal Network
File: C11-6

DIRECTOR ENGINEERING REPORT                    H1 - H13

DE1 - Sports Field Funding                                  H1
File: R3-11

DE2 - Maintenance and Upgrading of Medians       H3
File: T11-2

DE3 - Memorial Grove - South Kempsey Park        H4
File: LA18897

DE4 - Questions Without Notice                           H5
File: C18-28

DE5 - Works in Progress                                     H9
File: R8-2

DIRECTOR CORPORATE AND
COMMUNITY SERVICE’S REPORT                    I1 - I37

DCCS1 - Gladstone Hall - Proposed Gallery         I1
File: LA8199

DCCS2 - Statement of Bank Balances as at 28th I6
October 2003
Appendix A

DCCS3 - Statement of Investments as at 30th October I7
2003
Appendix B

DCCS4 - Community Sharps Management in the I7
Kempsey Shire
File: H2-14

DCCS5 - Corporate and Community Services      I9
Department Report
File: C10-1

DCCS6 - Proposed Cemetery at Yarravel            I30
File: C4-13

DCCS7 - Public Road Closure Application           I32
File: R East St

DCCS8 - Questions Without Notice                    I33
File: A1-2

DCCS9 - Lease to Heritage Christian School       I34
File: LA2920

DCCS10 - Appointment of Council's Solicitors     I35
File: L3-3

DIRECTOR BUSINESS ENTERPRISES REPORT J1 - J12

DBE1 - South West Rocks Reserve - Kiosk          J1
File: LA5312

DBE2 - Integrated Water Cycle Management Strategy J2
File: W1-30

DBE3 - Regional Conference on Integrated Water J4
Management
File: W1-1

DBE4 - Fleet Management                                 J5
File: P6-2

DBE5 - Questions Without Notice                       J6
File: G1-2

DBE6 - Works in Progress                                 J8
File: W1-2

GENERAL MANAGER’S REPORT                    K1 - K31

GM1 - Outstanding Reports and Outstanding     K1
Council Resolutions
File: C18-2

GM2 - Local Government Elections                  K3
File: E5

GM3 - Consultation on Matters of Significance K4
File: C18-38

GM4 - 2003 Community Survey                       K9
File: C18-38
Appendix A

GM5 - Sale of Land                                       K12
File: P10-18
Appendix B

GM6 - Made on the Macleay                         K29
File: I2-16

GM7 - Implementation of 2003-2004 Management K30
Plan
File: A3-8
Appendix C

COMMITTEE REPORTS                                                      L1 - L3

Plant Committee meeting held Wednesday 29th October 2003 L1

QUESTIONS WITHOUT NOTICE M1

THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE THAT DISCUSSION IS LIKELY TO TAKE PLACE WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.

MOTION FOR COMMITTEE N1

CONFIDENTIAL BUSINESS PAPER
COMMITTEE OF THE WHOLE

GENERAL MANAGER’S CONFIDENTIAL REPORT K1 - K4

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is submitted on a confidential basis as it involves advice concerning litigation or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege. (Local Government Act 1993, section 10A(2)(G)).

GM1 - Legal Matters K1
File: L3-1

OPEN COUNCIL
ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE
CONCLUSION

25 November 2003

APOLOGIES
PLANNING MINUTES 28TH OCTOBER 2003 (FOR CONFIRMATION)
ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER
CONSIDERATION OF LATE REPORTS

Consideration of late reports to determine whether they should be dealt with or deferred.

AT THE CONCLUSION OF THE MEETING THERE WILL BE A PRESENTATION BY PARKS & GARDENS - PROCESS IMPROVEMENT TEAM.

PUBLIC FORUM

1 - Trudy Vermeer will address Council regarding DES16 (Page G76) Proposed Dwelling South Kempsey

ADOPTION OF AGENDA ORDER OF BUSINESS

DIRECTOR ENVIRONMENTAL SERVICES REPORT G1 - G98

DES1 - Rock Sorting Machine - Clybucca G1
File: T6-03-510
Appendix A, Appendix B, Appendix C

DES2 - Rezoning of Land for Residential G8
Purposes in Cochrane Street,
West Kempsey
File: T5-86
Appendix D

DES3 - Application to Rezone Land at Gladstone G8
for Residential Purposes
File: T5-88
Appendix E, Appendix F

DES4 - Proposed Single Storey Dwelling and Demolition G11
Of Existing Dwelling
File: T6-03-567
Appendix G, Appendix H

DES5 - Report by the Planfirst Review Taskforce G17
File: T4-2

DES6 - Proposed Section 96 Modification of Consent for G20
A Dual Occupancy at 6 May Street,
Crescent Head
File: T6-02-685
Appendix I, Appendix J, Appendix K

DES7 - Dual Occupancy G23
Gregory Street, South West Rocks
File: T6-03-37
Appendix L, Appendix M, Appendix N

DES8 - Subdivision - Street Names G33
Lot 2 DP 803137 North Street, West Kempsey
File: T6-03-281
Appendix O

DES9 - Subdivision of Lot 2 DP803137, off North Street, G35
West Kempsey
File: T6-03-497
Appendix P

DES10 - Height Variation - South West Rocks G37
File: T6-98-162
Appendix Q, Appendix R, Appendix S, Appendix T

DES11 - 12 Residential and Two Commercial Units G40
South West Rocks
File: T6-03-589
Appendix U, Appendix V

DES12 - Review of DCP 22 G50
File: T4-88
Appendix W, Appendix X, Appendix Y

DES13 - Proposed Dwelling New Entrance G62
File: T6-02-486
Appendix Z, Appendix A1, Appendix B1, Appendix C1

DES14 - Point Plomer Road LEP Community Committee G71
File: R Point Plomer
Appendix D1

DES15 - Proposed Directional Sign G75
File: A4-2
Appendix E1

DES16 - Proposed Dwelling South Kempsey G76
File: T6-02-707
Appendix F1, Appendix G1 Appendix H1

DES17 - Request to Modify Consent - G79
Fishermans Reach
File: T6-02-203

DES18 - Building and Development G81

GENERAL MANAGERS REPORT K1 - K2

GM1 - Environmental Services Staffing K1
File: S10-2

QUESTIONS WITHOUT NOTICE M1

THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE THAT DISCUSSION IS LIKELY TO TAKE PLACE WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.

MOTION FOR COMMITTEE N1
CONFIDENTIAL BUSINESS PAPER
COMMITTEE OF THE WHOLE

DIRECTOR ENVIRONMENTAL SERVICES
CONFIDENTIAL REPORT G1 - G2

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is considered on a confidential basis as it contains information that would if disclosed, prejudice the maintenance of law (Local Government Act 1993, Section 10A(2)(e).

DES1 - Unauthorised Excavation and Filling Works G1
- Autral Eden
File: LA7925

OPEN COUNCIL
ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE
CONCLUSION

9 December 2003

APOLOGIES
ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER
ORDINARY MINUTES 6TH NOVEMBER 2003 (FOR CONFIRMATION)
PUBLIC FORUM

CONSIDERATION OF LATE REPORTS
Consideration of late reports to determine whether they should be dealt with or deferred.

ADOPTION OF AGENDA ORDER OF BUSINESS

MAYORAL MINUTE A1 - A3

M1 - Mayoral Engagements for Nov/Dec A1
File: C18-25

NOTICE OF MOTION D1 - D5

NOM1 - Representations to the Minister for D1
Infrastructure Planning and Natural Resources
File: C13-10

NOM2 - Representations to the Minister for Health D1
File: H2-10

NOM3 - Determination of Projects to be Funded by D3
Revenue Raised from the Sale of Surplus Land
File: P10-18

NOM4 - Feasibility Study at Kempsey Sale Yards D4
File: S1-2

NOM5 - Representations to the Minister for Roads D4
File: R Pacific Hwy

DELEGATE’S REPORT F1 - F9

D1 - Australian Local Government Association F1
2003 National General Assembly
File: C11-4
Appendix A

D2 - LGSA Forum F5
File: C13-10

D3 - Local Government and Natural Resource Forum F7
File: C13-10

DIRECTOR ENVIRONMENTAL SERVICES REPORT G1 - G9

DES1 - Water Sampling G1
File: W1-7
Appendix A

DES2 - Prosecution G2
File: A8-3

DES3 - NSW Coastal Council Conference 2003 G3
File: FM520
Appendix B

DES4 - Environmental Services Department G5
File: S10-13
Appendix C

DIRECTOR ENGINEERING REPORT H1 - H19

DE1 - Flood Mitigation H1
File: FM500
Appendix A

DE2 - Macleay Flood Web Page H2
File: FM545

DE3 - Crescent Head Stormwater Project H4
File: D5-2

DE4 - Bridge Maintenance Program H7
File: B6-2

DE5 - Affixing of Council's Seal - Clyde Street Kempsey H9
File: LA20163

DE6 - Roads to Recovery Program H9
File: R8-103

DE7 - Questions Without Notice H11
File: C18-28

DE8 - Works in Progress H13
File: R8-2

DE9 - Flood Plain Management Program H18
File: FM500

DIRECTOR CORPORATE AND
COMMUNITY SERVICE’S REPORT I1 - I21

DCCS1 - Statement of Bank Balances as at 30th I1
November 2003
Appendix A

DCCS2 - Statement of Investments as at 30th I1
November 2003
Appendix B

DCCS3 - Australia Day Great Idea Grants Program I2
File: P12-3 (264254)

DCCS4 - Affixing of Council's Seal I3
File: C10-4

DCCS5 - Proposed Cemetery at Yarravel I3
File: C4-13 (262735)

DCCS6 - Australasian Cemeteries and Crematoria I6
Association 16th Annual Conference
File: C4-2

DCCS7 - Mid North Coast Area Health Service I11
Asset Strategic Plan 2003
File: H2-10

DCCS8 - Grant for Community Gallery Within I13
Gladstone Hall
File: LA8199

DCCS9 - Presentation of the 2002/03 Financial I13
Statements and Auditors Report
File: A2-22
Appendix C

DCCS10 - Inquiry into Mental Health Services I18
File: H2-13

DCCS11 - Supported Accommodation and Assistance I19
Grants (SAAP)
File: W3-5

DCCS12 - Events Management Policy I21
File: P12-21
Appendix D

DIRECTOR BUSINESS ENTERPRISES REPORT J1 - J15

DBE1 - Review of Fees for Holiday Parks J1
File: C1-2
Appendix A

DBE2 - Steuart McIntryre Dam Management J2
Strategy
File: W1-25
Appendix B, Appendix C, Appendix D

DBE3 - Water and Sewerage Steering Committee J5
File: W1-2
Appendix E

DBE4 - Transfer of Crown Land J5
File: F8
Appendix F

DBE5 - Memorandum of Agreement J6
File: W1-2
Appendix G, Appendix H

DBE6 - Fleet Management J9
File: P6-2

DBE7 - Works in Progress J10
File: W1-2

GENERAL MANAGER’S REPORT K1 - K16

GM1 - Outstanding Reports and Outstanding Council K1
Resolutions
File: C18-2

GM2 - Annual Report 2002-03 K3
File: C18-32

GM3 - Cost Shifting Inquiry K3
File: G11

GM4 - Local Government Amendment Bill 2004 K10
File: B4-1

GM5 - Country Mayors Association K13
File: C11-14

COMMITTEE REPORTS L1 - L23

Aboriginal Liaison Committee Report 22nd October 2003 L1
Appendix A

Caravan Park Committee Report 5th November 2003 L7

Sale Yards Committee Report 17th November 2003 L12

Traffic Committee Report 26th November 2003 L16

Works Inspection Report 25th November 2003 L21

QUESTIONS WITHOUT NOTICE M1

THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE THAT DISCUSSION IS LIKELY TO TAKE PLACE WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.

MOTION FOR COMMITTEE N1
CONFIDENTIAL BUSINESS PAPER
COMMITTEE OF THE WHOLE

GENERAL MANAGER’S CONFIDENTIAL REPORT K1 - K3

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is submitted on a confidential basis as it involves advice concerning litigation or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege. (Local Government Act 1993, section 10A(2)(G)).

GM1 - Legal Matters K1
File: L3-1

OPEN COUNCIL
ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE
CONCLUSION

23rd December 2003

APOLOGIES
ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER
PLANNING MINUTES 25TH NOVEMBER 2003 (FOR CONFIRMATION)

PUBLIC FORUM

1 - Mr Kevin Schreiber from Schreiber Hamilton Architectural will address Council regarding RM1 and DES512 Residential and Two Commercial Units South West Rocks File: T6-03-589

CONSIDERATION OF LATE REPORTS
Consideration of late reports to determine whether they should be dealt with or deferred.

CONSIDERATION OF REPORTS RELATING TO PUBLIC FORUM MATTERS RM1 and DES5
ADOPTION OF AGENDA ORDER OF BUSINESS

NOTICE OF MOTION D1

NOM1 - Land Release Strategy for Rural Residential Land D1
File: L1-2

RESCISSION MOTION E1

RM1 - 12 Residential and Two Commercial Units - E1
South West Rocks
File: T6-03-589

DIRECTOR ENVIRONMENTAL SERVICES REPORT G1 - G*

DES1 - Proposed Two Storey Dwelling - Lot 71 G1
Ocean Street, South West Rocks
File: T6-03-775
Appendix A, Appendix B

DES2 - Dual Occupancy - 33 Salmon Circuit, G8
South West Rocks
File: T6-03-675
Appendix C

DES3 - Dual Occupancy + Subdivision / Boundary G11
Adjustment - 4 Trial Street, South West Rocks
File: T6-03-549
Appendix D, Appendix E, Appendix F

DES4 - Proposed Two Storey Dwelling Addition G19
Lot1 DP570181 No.15 Dulconghi Street,
Crescent Head
File: T6-02-318
Appendix G, Appendix H, Appendix I

DES5 - 12 Residential and Two Commercial Units G25
South West Rocks
File: T6-03-589
Appendix J, Appendix K, Appendix L

DES6 - Dual Occupancy - 10 William Street, G35
East Kempsey
File: T6-03-724
Appendix M, Appendix N

DES7 - Dual Occupancy - 6 Trevor Judd Avenue, G44
South West Rocks
File: T6-03-771

DES8 - Strategic Direction for South West Rocks G52
File: T4-88
Appendix O, Appendix P

DES9 - Inclusion of Stuarts Point in Council's G58
Industrial Land Strategy
File: T4-89
Appendix Q, Appendix R

DES10 - Section 94 Contributions Taskforce G59
File: S15-92

DES11 - Carparking Contribution - Belgrave Street, G62
Kempsey
File: T6-03-496

DES12 - Proposed Rezoning - Baker Drive, G63
Crescent Head
File: T5-59
Appendix S, Appendix T

DES13 - Building and Development G63

DIRECTOR ENVIRONMENTAL SERVICES SUPPLEMENTARY REPORT G75-G77

DES 14 - Proposed Dwelling New Entrance G75
SUPP File T6-02-486
Appendix U, Appendix V

QUESTIONS WITHOUT NOTICE M1

THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE THAT DISCUSSION IS LIKELY TO TAKE PLACE WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.

MOTION FOR COMMITTEE N1
CONFIDENTIAL BUSINESS PAPER
COMMITTEE OF THE WHOLE

DIRECTOR ENVIRONMENTAL SERVICES
CONFIDENTIAL REPORT G1 - G2

DES1 - Unauthorised Screening Plant - Turners Flat G1
File: LA8596

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is considered on a confidential basis as it contains information that would if disclosed, prejudice the maintenance of law (Local Government Act 1993, Section 10A(2)(e).

OPEN COUNCIL
ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE
CONCLUSION

13 January 2004

APOLOGIES
ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER
ORDINARY MINUTES 9TH DECEMBER 2003 (FOR CONFIRMATION)

PUBLIC FORUM
1 - Julie Dornan will address Council regarding M2 Pacific
Highway - Kempsey bypass.

CONSIDERATION OF LATE REPORTS
Consideration of late reports to determine whether they should be dealt with or deferred.

CONSIDERATION OF REPORTS RELATING TO PUBLIC FORUM MATTERS

MAYORAL MINUTE A1 - A3
M1 - Mayoral Engagements for Dec/Jan A1
File: C18-25

M2 - Pacific Highway - Kempsey Bypass A3
File: R Pacific Hwy

NOTICE OF MOTION D1 - D3
NOM1 - Representations to the Minister for Roads, D1
The Hon. Carl Scully, MP regarding Black Spots
on the Pacific Highway
File: R8-19

NOM2 - Proposed Cemetery Sites at Crotty's Lane D1
and Spooner's Avenue
File: C4-13

NOM3 - Council to Congratulate Ms Angie Meers D2
File: S10-13

NOM4 - Report of Program of Works for the Macleay D2
Riverbank be submitted with the 2004/05
Draft Estimates
File: R7-1

NOM5 - Street Lighting, Middleton Street Railway D3
Overpass
File: R8-24

DIRECTOR ENGINEERING REPORT H1 - H21
DE1 - Rural Fire Service H1
File: F3-2

DE2 - Pacific Highway, Frederickton H2
File: LA18559, R Pacific Hwy
Appendix A

DE3 - Horseshoe Bay Reserve H3
File: R3-11

DE4 - Horseshoe Bay Reserve H4
File: R3-11

DE5 - Churchill Quarry H5
File: Q1-9

DE6 - Crown Land - Eden Street H8
File: LA912
Appendix B, Appendix C

DE7 - NSW Coastline Cycleway H9
File: R8-6
Appendix D. Appendix E

DE8 - Floodplain Management Plan H11
File: FM500 03/04

DE9 - Security Fencing to Verge Street Stadium H12
File: R3-20

DE10 - Naming of Existing Laneway, Hat Head H13
File: R8-9

DE11 - Questions Without Notice H14
File: C18-28

DE12 - Works in Progress H15
File: R8-2

DE13 - Stuarts Point Footbridge H21
File: B6-2

DIRECTOR CORPORATE AND COMMUNITY SERVICE’S REPORT I1 - I12
DCCS1 - Kempsey Toy and Leisure Library I1
File: L4-12

DCCS2 - Rotary Club of Coffs Harbour I2
File: D1-2

DCCS3 - Kempsey Hospital Services I4
File: H2-10

DCCS4 - Department of Community Services I6
Community Services Grants Program
File: S10-13

DCCS5 - Statement of Bank Balances as at 31st I8
December 2003
Appendix A

DCCS6 - Statement of Investments as at 31st December I8
2003
Appendix B

DCCS7 - Public Art in the Shire I9
File: C20-2

DCCS8 - Mid North Coast Co-operative Library Service I10
File: L4-8

DCCS9 - Affixing of Council's Seal I11
File: L6-7

DIRECTOR BUSINESS ENTERPRISES REPORT J1 - J12
DBE1 - Sewer and Liquid Trade Waste Pricing J1
Workshop
File: W1-1

DBE2 - Hat Head Sewerage - Pump Station J2
Failure over the Christmas Period
File: S8-24

DBE3 - Caravan Parks Management Plans J5
File: C1-2
Appendix A

DBE4 - Questions without Notice J7
File: C18-28

DBE5 - Fleet Management J7
File: P6-2

DBE6 - Works in Progress J8
File: W1-2

SUPPLEMENTARY REPORT
DBE7 - Shire Pools at Risk
File R3-2
Appendix B

GENERAL MANAGER’S REPORT K1 - K4
GM1 - Outstanding Reports and Outstanding K1
Council Resolutions
File: C18-2

GM2 - Environmental Levy Works K3
File: R1-2

GM3 - "A" Division Meeting K4
File: C11-4

SUPPLEMENTARY REPORT
GM4 - Road Closures
File R8-2

COMMITTEE REPORTS L1 - L2
Caravan Park Committee report 3.12.03 L1

QUESTIONS WITHOUT NOTICE M1

THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE THAT DISCUSSION IS LIKELY TO TAKE PLACE WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.

MOTION FOR COMMITTEE N1
CONFIDENTIAL BUSINESS PAPER
COMMITTEE OF THE WHOLE

GENERAL MANAGER’S CONFIDENTIAL REPORT K1 - K3

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is submitted on a confidential basis as it involves advice concerning litigation or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege. (Local Government Act 1993, section 10A(2)(G)).

GM1 - Legal Matters K1
File: 3-1

OPEN COUNCIL
ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE
CONCLUSION

27 January 2004

Please note:
The Planning Meeting will commence at 12.30 pm on Tuesday 27th January 2004

APOLOGIES
PLANNING MINUTES 23RD DECEMBER 2003 (FOR CONFIRMATION)
CONSIDERATION OF LATE REPORTS
Consideration of late reports to determine whether they should be dealt with or deferred.

ADOPTION OF AGENDA ORDER OF BUSINESS

DIRECTOR ENVIRONMENTAL SERVICES REPORT G1 – G25
DES1 - Proposed Relocation of a Dwelling G1
Lot1 DP262303 No.30A West Street, Kempsey
File: T6-03-845 LA3782
Appendix A

DES2 - Review of Determination – Signage G8
File: T6-02-457
Appendix B

DES3 - Subdivision of Lot 22 DP1052637, off Kemp G10
Street, West Kempsey, Street Name Proposal
File: S15-02-25
Appendix C, Appendix D

DES4 - Building and Development G11

Supplementary report
DES 5 - LEP Amendment to permit a Community Health Facility at South West Rocks
File T5-90
Appendix D

QUESTIONS WITHOUT NOTICE M1
CONCLUSION

12 February 2004

APOLOGIES
ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER
ORDINARY MINUTES 13TH JANUARY 2004 (FOR CONFIRMATION)
EXTRA ORDINARY MINUTES 20TH JANUARY 2004 (FOR CONFIRMATION)

PUBLIC FORUM

1 - Mr Derek Wright will be addressing Council regarding NOM1 Scholarship for a Health Professional.
2 - Mr Richard Eakin will address Council regarding DE9 Belmore River Right Bank Road

CONSIDERATION OF LATE REPORTS
Consideration of late reports to determine whether they should be dealt with or deferred.

CONSIDERATION OF REPORTS RELATING TO PUBLIC FORUM MATTERS – NOM1 and DE9
ADOPTION OF AGENDA ORDER OF BUSINESS

MAYORAL MINUTE A1 – A12
M1 - Mayoral Engagements for Jan/Feb A1
File: C18-25

M2 - Pacific Highway – Kempsey Bypass A3
File: R Pacific Hwy

M3 - General Manager’s Performance Review A4
File: S10-13
Appendix A

M4 - MNCAHS Consultation A5
File: H2-14
Appendix B

NOTICE OF MOTION D1 – D4
NOM1 - Scholarship for a Health Professional D1
File: H2-14

NOM2 - Independent Management Audit D2
File: A2-5

NOM3 - Report on Reduced or Withdrawn Services D2
File: A2-36

NOM4 - Objection to Eastern Route of Pacific Highway D2
Upgrade
File: R Pacific Hwy

NOM5 - Budget 2004 / 2005 D3
File: A2-36

NOM6 - Proposed Water Line Extension D3
File: W1-3
Appendix A

RESCISSION MOTION E1
RM1 - Rescission of Resolution of 13th January 2004 E1
DE6 Crown Land – Eden Street
File: LA912

DIRECTOR ENGINEERING REPORT H1 – H28

DE1 - Pacific Highway Upgrade H1
File: R Pacific Hwy

DE2 - Flood Alert – January 2004 H3
File: F5
Appendix A

DE3 - 2003 / 2004 Floodplain Management Program H8
File: FM500

DE4 - Mattys Flat Vessel Sewage Pump Out H9
Facility
File: B1-2
Appendix B

DE5 - IPWEA (NSW) Roads and Transport H10
Directorate
File: R8-2

DE6 - Roads to Recovery H12
File: R8-103
Appendix C, Appendix D

DE7 - Gowings Hill Road H13
File: Gowings Hill
Appendix E

DE8 - Silverwood Avenue, Temagog H14
File: R Silverwood
Appendix F, Appendix G

DE9 - Belmore River Right Bank Road H15
File: R/B Belmore
Appendix H

DE10 - State Emergency Service of NSW H16
File: E8-5

DE11 - Wigay Park Committee H17
File: LA3005

DE12 - Steel Park, West Kempsey H18
File: LA1543

DE13 - Smithtown Wharf H19
File: W5

DE14 - Traffic Counters H21
File: T7

DE15 - Questions Without Notice H22
File: C18-28

DE16 - Works In Progress H24
File: R8-2

DE17 - Supplementary - Floodplain Management Program
File FM 500

DIRECTOR CORPORATE AND
COMMUNITY SERVICE’S REPORT I1 – I22
DCCS1 - Equity Funded Unit 18 Sheila Blackwell I1
Gardens
File: LA1800

DCCS2 - Statement of Bank Balances as at 31st I2
January 2004
File:
Appendix A

DCCS3 - Statement of Investments as at 31st I2
January 2004
File:
Appendix B

DCCS4 - NSW Health System – Independent Pricing and I2
Regulatory Tribunal of NSW (iPart)
File: H2-10
Appendix C

DCCS5 - Corporate and Community Services I4
Department Report
File: C10-1
Appendix D

DCCS6 - Australia Day 2004 I14
File: P12-4
Appendix E, Appendix F, Appendix G

DCCS6 - Event Management Policy I16
File: P12-21

DCCS7 - Move of Youth Activities I18
File: R3-5

DCCS8 - Financial Statement for the Period 31st I19
December 2003
File: A2-22
Appendix H

DCCS9 - Supplementary Report
Review of Rating Structure
File R1-2
Appendix I, J, K and L

DIRECTOR BUSINESS ENTERPRISES REPORT J1 - 25
DBE1 - Kempsey Airport J1
File: A5-2

DBE2 - Construction of Water Treatment Plant at J2
South West Rocks
File: W1-28

DBE3 - Maguires Crossing Aerator Replacement J3
File: W1-11a

DBE4 - Sewerage and Liquid Trade Waste Pricing J4
File: S8-1

DBE5 - Policy for Extension of Water Mains J6
File: W1-1
Appendix E page 1
Appendix E page 2
Appendix E page 3

DBE6 - Water Services Business Unit J8
File: W1-1

DBE7 - Water Services Plant J9
File: P6-2

DBE8 - Tender – Water and Sullage Services J11
Crescent Head Caravan Park
File: C15-657

DBE9 - Kempsey Waste Receival and Disposal Facility J12
and South West Rocks Transfer Station
File: G1-6

DBE10 - Swimming Pools J13
File: R3-2

DBE11 - Budget Reallocations J16
File: A2-22

DBE12 - Fleet Management J17
File: P6-2

DBE13 - Questions Without Notice J19
File: C18-28

DBE14 - Works in Progress J20
File: W1-2

GENERAL MANAGER’S REPORT K1 – K11
GM1 - Outstanding Reports / Resolutions K1
File: C18-2

GM2 - State of the Regions Report K3
File: I2-17

GM3 - Implementation of 2003 – 2004 Management K7
Plan
File: A3-8
Appendix A

GM4 - Corporate Strategic Plan K8
File: E3-8
Appendix B

GM5 - Workplace Safety K9
File: S10-44
Appendix C

COMMITTEE REPORTS L1 – L10
Report of Aboriginal Liaison Committee meeting L1
held 17th December 2003
Appendix A, Appendix B, Appendix C, Appendix D

Report of Local Traffic Committee meeting L4
held 14th January 2004

Report of Plant Committee meeting L8
held 17th December 2003

QUESTIONS WITHOUT NOTICE M1

THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE
THAT DISCUSSION IS LIKELY TO TAKE PLACE WHEN THE MEETING
IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.

MOTION FOR COMMITTEE N1
CONFIDENTIAL BUSINESS PAPER
COMMITTEE OF THE WHOLE
OFFICER’S REPORTS

DIRECTOR BUSINESS ENTERPRISES
CONFIDENTIAL REPORT J1 – J2

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report was submitted on a confidential basis as it involved commercial information of a confidential nature that would if disclosed confer a commercial advantage on a competitor of the Council. (Local Government Act 1993, section 10A(2)(d)(ii).

DBE1 - Proposed Telstra Communications Facility J1
At Gladstone Sewerage Treatment Plant
File: LA16345

GENERAL MANAGER’S CONFIDENTIAL REPORT K1 – K3

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is submitted on a confidential basis as it involves advice concerning litigation or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege. (Local Government Act 1993, section 10A(2)(G)).

GM1 - Legal Matters K1
File: L3-1

OPEN COUNCIL
ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE
CONCLUSION

24th February 2004

APOLOGIES
ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER
PLANNING MINUTES 27TH JANUARY 2004 (FOR CONFIRMATION)

PUBLIC FORUM
1 - Mr Joe Vanzanen will address Council regarding DES2 Proposed Two Storey Dwelling (page G3)
45 Francis Dimond Street, South West Rocks
2 - Mr Darren Perrin will address Council in favour of DES3 (page G6) Proposed Shed – 38 Cyrus Saul Circuit, Frederickton
3 - Mr Ian Borger will address Council speaking against DES3 (page G6) Proposed Shed – 38 Cyrus Saul Circuit, Frederickton

CONSIDERATION OF LATE REPORTS
Consideration of late reports to determine whether they should be dealt with or deferred.

CONSIDERATION OF REPORTS RELATING TO PUBLIC FORUM MATTERS DES2 and DES3

ADOPTION OF AGENDA ORDER OF BUSINESS

NOTICE OF MOTION D1
NOM1 - Floodplain Management Strategy Policy D1
File: R Pacific Hwy

RESCISSION MOTION E1
RM1 - Dual Occupancy Gregory Street, E1
South West Rocks
File: T6-03-37

DIRECTOR ENVIRONMENTAL SERVICES REPORT G1 – G61
DES1 - Proposed Dwelling Alterations – Lot 1 G1
DP111848 No. 12 Betts Street, East Kempsey
File: T6-03-820
Appendix A, Appendix B

DES2 - Proposed Two Storey Dwelling – Lot 3 G3
DP1039514 No. 45 Francis Dimond Street,
South West Rocks
File: T6-03-809
Appendix C, Appendix D, Appendix E

DES3 - Proposed Shed – Lot 18 DP832352 No. 38 G6
Cyrus Saul Circuit, Frederickton
File: T6-04-04
Appendix F, Appendix G, Appendix H, Appendix I

DES4 - Bed and Breakfast / Farmstay – Yarrahapinni G9
File: T6-02-439

DES5 - Dwelling – Lot 33 DP1026368 Pola Creek Road, G11
Pola Creek
File: T6-03-769
Appendix J, Appendix K, Appendix L

DES6 - Subdivision of Lot 62 DP596991, Inches Road, G18
Verges Creek
File: T6-00-487

DES7 - Subdivision of Lot 63 DP596991, Inches Road, G19
Verges Creek
File: T6-03-276

DES8 - Modification to Existing Drainage Easement G20
File: S15-02-25
Appendix M

DES9 - Addition of Lot to Rezoning Proposal, G22
South West Rocks
File: T5-55
Appendix N, Appendix O, Appendix P

DES10 - Point Plomer Road LEP Committee G23
File: T5-89
Appendix Q

DES11 - Changes to the NSW Building Certification G23
System
File: B9-20

DES12 - Staff Matters G27
File: S10-2

DES13 - Process Improvements – Development Applications G27
File: S10-13

DES14 - Building and Development G33
File:

DES15 - Dual Occupancy Gregory Street, G42
South West Rocks
File: T6-03-37

DES16 - Proposed Two Storey Dwelling Lot 49 DP791310 G53
(SUPP.) No. 81 Ocean Street, South West Rocks
File: T6-03-882

QUESTIONS WITHOUT NOTICE M1

THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE THAT DISCUSSION IS LIKELY TO TAKE PLACE WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.

MOTION FOR COMMITTEE N1
CONFIDENTIAL BUSINESS PAPER
COMMITTEE OF THE WHOLE

DIRECTOR ENVIRONMENTAL SERVICES
CONFIDENTIAL REPORT G1 – G2

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is considered on a confidential basis as it contains advice concerning the litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege (Local Government Act 1993, Section 10A(2) (g).

DES1 Dwelling - Lot 33 DP1026368 Pola Creek Road,
Pola Creek
File: T6-03-769

OPEN COUNCIL
ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE
CONCLUSION

EXTRAORDINARY COUNCIL MEETING AND WORKSHOP
At the conclusion of the Planning Committee Meeting Council will hold an Extraordinary Council Meeting / Workshop to discuss the Review of the Rating Structure, Sewer and Liquid Trade Waste Pricing and Corporate Strategic Plan.

24th February 2004 Extraordinary Meeting

APOLOGIES
ADOPTION OF AGENDA ORDER OF BUSINESS

DIRECTOR CORPORATE AND COMMUNITY SERVICES
REPORT I1 – I5

DCCS1 - Review of the Rating Structure I1
File: R1-2
Appendix A, Appendix B, Appendix C, Appendix D, Appendix E, Appendix F

DIRECTOR BUSINESS ENTERPRISES REPORT J1 – J3
DBE1 - Sewerage and Liquid Trade Waste Pricing J1
File: S8-2
Appendix A, Appendix B, Appendix C

GENERAL MANAGER’S REPORT K1 – K2
GM1 - Corporate Strategic Plan K1
File: E3-8
Appendix A

QUESTIONS WITHOUT NOTICE M1
CONCLUSION

9 March 2004
APOLOGIES
ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER
ORDINARY MINUTES 10TH FEBRUARY 2004 (FOR CONFIRMATION)
EXTRAORDINARY MINUTES 24TH FEBRUARY 2004 (FOR
CONFIRMATION)

EXTRAORDINARY MINUTES 2ND MARCH 2004 (FOR
CONFIRMATION)

CONSIDERATION OF LATE REPORTS
Consideration of late reports to determine whether they should be dealt with or deferred.

CONSIDERATION OF REPORTS RELATING TO PUBLIC FORUM MATTERS

ADOPTION OF AGENDA ORDER OF BUSINESS

MAYORAL MINUTE A1 – A6

M1 - Mayoral Engagements for Feb/March A1
File: C18-25

M2 - Floodplain Management Authorities of NSW A3
File: C18-25
Appendix A, Appendix B, Appendix C, Appendix D

M3 - Country Mayor’s Association A4
File: C11-14
Appendix E

DELEGATE’S REPORT F1 – F3

D1 - Proposed Aged Care Facility, South West F1
Rocks
File: A7-5

D2 - Mid North Weight of Loads Group F2
File: R8-190
Appendix A

DIRECTOR ENGINEERING REPORT H1 – H20

DE1 - North Street, Gladstone H1
File: R North Glad
Appendix A

DE2 - Road Closure – Parkes Street, Arakoon H2
File: LA20190, LA20189
Appendix B

DE3 - Questions Without Notice H3
File: B6-2

DE4 - 40Kph High Pedestrian Activity Speed Zone H4
File: R8-29
Appendix C

DE5 - Railway Level Crossings H6
File: T9-5

DE6 - Stormwater Drainage – River Street, West H7
Kempsey
File: LA2800
Appendix D

DE7 - Regional Road Timber Bridge Program H9
File: B6-2

DE8 - Control of Giant Parramatta Grass in Urban H11
Areas
File: N3-2

DE9 - Questions Without Notice H12
File: C18-28

DE10 - Works in Progress H15
File: R8-2

DIRECTOR CORPORATE AND
COMMUNITY SERVICE’S REPORT I1 – I4

DCCS1 - Rating – Aggregation of Certain Parcels of I1
Land in Subdivisions
File: R1-1

DCCS2 - Appointment of Insurance Broker for Period I2
2004 to 2006
File: I3-3

DCCS3 - Statement of Bank Balances as at 29th I3
February 2004
Appendix A

DCCS4 - Statement of Investments as at 29th February 2004 I3
Appendix B

DIRECTOR BUSINESS ENTERPRISES REPORT J1 – J16

DBE1 - Jerseyville Sewerage Scheme J1
File: S8-19
Appendix A

DBE2 - Kempsey Airport J3
File: A5-2

DBE3 - Swimming Pools J6
File: R3-2
Appendix B

DBE4 - Crescent Head Swimming Pool J8
File: R3-3

DBE5 - Fleet Management J9
File: P6-2

DBE6 - Questions Without Notice J10
File: C18-28

DBE7 - Works In Progress J11
File: W1-2

GENERAL MANAGER’S REPORT K1 – K3

GM1 - Outstanding Reports & Resolutions K1
File: C18-2

COMMITTEE REPORTS L1 – L24

Aboriginal Liaison Committee Report 18th February 2004 L1

Caravan Park Committee Report L6

Saleyards Committee Report 16th February 2004 L14

Traffic Committee Report 25th February 2004 L19

QUESTIONS WITHOUT NOTICE M1
THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE THAT DISCUSSION IS LIKELY TO TAKE PLACE WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.

MOTION FOR COMMITTEE N1
CONFIDENTIAL BUSINESS PAPER
COMMITTEE OF THE WHOLE

OFFICER’S REPORTS

GENERAL MANAGER’S CONFIDENTIAL REPORT K1 – K3
GM1 - Legal Matters K1
File: L3-1

OPEN COUNCIL
ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE
CONCLUSION

23 March 2004

APOLOGIES
ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER

PLANNING MINUTES 24TH FEBRUARY 2004 (FOR CONFIRMATION)

PUBLIC FORUM
CONSIDERATION OF LATE REPORTS
Consideration of late reports to determine whether they should be dealt with or deferred.

CONSIDERATION OF REPORTS RELATING TO PUBLIC FORUM MATTERS

ADOPTION OF AGENDA ORDER OF BUSINESS

NOTICE OF MOTION D1
NOM1 - Master Environmental Plan D1
File: T4-10

NOM2 - Illegal Dwellings D1
File: B9-10

RESCISSION MOTION E1
RM1 - Two-storey Dwelling 81 Ocean Street, E1
South West Rocks
File: T6-03-882

DIRECTOR ENVIRONMENTAL SERVICES REPORT G1 - G89
DES1 - Two-storey Dwelling 81 Ocean Street, G1
South West Rocks
File: T6-03-882
Appendix A   Appendix B

DES2 - Dual Occupancy Gregory Street G10
South West Rocks
File: T6-03-37
Appendix C Appendix D

DES3 - Temporary Sandbag Structure - Maria River G13
Road Reserve
File: T6-04-99
Appendix E   Appendix F

DES4 - Free Range Poultry Farm Kundabung G18
File: T6-03-760
Appendix G   Appendix H

DES5 - Kempsey Macleay Off Road Club Inc. G22
File: T6-03-599
Appendix I   Appendix J   Appendix K (part1) Appendix K (part2)

DES6 - Proposed Relocation of an Existing Dwelling, G37
Construction of a New Dwelling and Swimming
Pool, Lots 35 & 36 DP752412 34 Main Street
Smithtown
File: T6-03-852 LA7230
Appendix L

DES7 - Proposed Two Storey Dwelling Lot3 DP1095314 G43
45 Francis Dimond Street, South West Rocks
File: T6-03-809
Appendix M

DES8 - Subdivision of Lot22 DP1052637 Off Kemp Street G49
West Kempsey, Street Name Proposal
File: S15-92-25
Appendix N   Appendix O

DES9 - Dual Occupancy - South West Rocks G50
Modification of Consent
File: T6-03-171
Appendix P

DES10 - Dwelling - Lot 1 DP 506144 No 54 Wide Street G53
West Kempsey
File: T6-04-89
Appendix Q

DES11 - Split Level Dwelling - Lot 30 DP 855311 G55
Salmon Circuit, South West Rocks
File T6-04-23
Appendix R

DES12 - Request for Rezoning of Former Shell Depot G62 Phillip Drive, South West Rocks
File LA18308
Appendix S

DES13 - Strategic Planning - South West Rocks G64
File T4-2

DES14 - Review of DCP 30 - Exempt and Complying G66
Development
File T4-40
Appendix T (Part 1)   Appendix T (Part 2) Appendix T (Part 3)   Appendix T (Part 4)

DES15 - Dwelling - Lot 2 Memorial Avenue, Gladstone G75
File T6-03-847
Appendix U   Appendix V

DES16 - Land Release Taskforce G78
File T4-41

DES17 - Building and Development G79
File T4-2

QUESTIONS WITHOUT NOTICE M1

THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE THAT DISCUSSION IS LIKELY TO TAKE PLACE
WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.

MOTION FOR COMMITTEE N1

CONFIDENTIAL BUSINESS PAPER
COMMITTEE OF THE WHOLE

DIRECTOR ENVIRONMENTAL SERVICES
CONFIDENTIAL REPORT G1 - G3

DES1 - Dwelling - Lot1 DP506144 No. 54 Wide Street G1
West Kempsey
File: T6-04-89

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is submitted on a confidential basis as it involves advice concerning litigation or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege (Local Government Act 1993) Section 10A(2)(g).

DES2 - Proposed Dwelling - Memorial Avenue G2
Gladstone
File: T6-03-847

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is submitted on a confidential basis as it involves advice concerning litigation or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege (Local Government Act 1993) Section 10A(2)(g).

OPEN COUNCIL

ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE

CONCLUSION

23 March 2004 EXTRAORDINARY MEETING

APOLOGIES
ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER

CONSIDERATION OF LATE REPORTS
Consideration of late reports to determine whether they should be dealt with or deferred.

ADOPTION OF AGENDA ORDER OF BUSINESS

DIRECTOR ENGINEERING REPORT H1

DE1 - Plan of Management - Mattys Flat, H1
South West Rocks
File: C1-2

DE2 - Floodplain Management Program

DIRECTOR CORPORATE AND
COMMUNITY SERVICE’S REPORT I1 - I4

DCCS1 - Appointment of Insurance Broker for Period I1
2004 to 2006
File I3-3

DCCS2 - 2003/04 Loan Borrowing I3
File L6-7

DIRECTOR BUSINESS ENTERPRISES REPORT J1 - J14

DBE1 - Loans - Crescent Head Holiday Park J1
File: C1-2

DBE2 - Kempsey Airport J2
File: A5-2

DBE3 - Water Supply Pricing for 2004/05 J7
File: W1-1

DBE4 - Caravan Parks Management Plans J11
File: C1-2

GENERAL MANAGER’S REPORT K1 - K2

GM 1 - Mayoral Election and Councillor Induction K1
File C18-15

GM 2 - Local Government Amendment (Council K2
And Employee Security) Bill 2004
Appendix A

COMMITTEE REPORTS L1 - L5

Caravan Park Committee Meeting held 4th March 2004 L1

QUESTIONS WITHOUT NOTICE M1

THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE THAT DISCUSSION IS LIKELY TO TAKE PLACE WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.

CONCLUSION

13 April 2004

APOLOGIES

ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER
Consideration of Confidential reports to be dealt with in the confidential section of the Meeting.

CONSIDERATION OF LATE REPORTS
Consideration of late reports to determine whether they should be dealt with or deferred.

ORDINARY MINUTES 9TH MARCH 2004 (FOR CONFIRMATION)
That the minutes of Kempsey Shire Council Ordinary Meeting held 9th March 2004 be adopted.

EXTRAORDINARY MINUTES 23RD MARCH 2004 (FOR CONFIRMATION)
That the minutes of Kempsey Shire Council Extraordinary Meeting held 23rd March 2004 be adopted.

PUBLIC FORUM

1 - *

PRESENTATION
Bob Higgins, Pacific Highway Manager, will attend the Council meeting to report on the outcomes of the Noise Task Force. Will arrive at 12.40pm

CONSIDERATION OF REPORTS RELATING TO PUBLIC FORUM MATTERS

ADOPTION OF AGENDA ORDER OF BUSINESS

MAYORAL REPORTS A1 - A3
M1 - Mayoral Engagements for March / April A1
File: C18-25

GENERAL MANAGER'S EXTRAORDINARY REPORT B1 - B6
B1 - Election of Mayor B1
File: C18-25

B2 - Election of Deputy Mayor B2
File: C18-25

B3 - Fixing of Date, Time and Place of Ordinary B3
Meetings
File: C18-22

B4 - Fixing the Time and Manner of Giving Notice B3
Of Ordinary and Extraordinary Meetings
File: C18-22

B5 - Standing and Special Committees B4
File: C18-13

B6 - Appointment of Delegates to Committees B4
File: C18-22

NOTICE OF MOTION D1 - D2
NOM1 - National Authority for Public Health D1
File: H2-14

NOM2 - Late Reports D1
File: C18-2

NOM3 - Pacific Highway D2
File: R Pacific Hwy

DIRECTOR ENVIRONMENTAL SERVICES REPORT G1 - G6
DES1 - LEP Amendment to Permit Community Health G1
Facility at South West Rocks
File: T5-90

DIRECTOR ENGINEERING REPORT H1 - H30
DE1 - Floodplain Management Authorities of NSW H1
File: C11-3
Appendix A

DE2 - Review of Fire Services Funding H2
File: F3-30

DE3 - Fees and Charges for Use of Reserves and H3
Sports Fields Other Than Specified
File: A2-12

DE4 - Mid North Weight of Loads Group H5
File: R8-190

DE5 - Storm Water Drainage H6
File: D5-2, Copy: LA12138
Appendix B   Appendix C

DE6 - Second Bridge Crossing - Kempsey H8
File: B6-62

DE7 - Damage to Council's Roads H11
File: R8-2

DE8 - South Kempsey Park Rest Area H12
File: LA18897

DE9 - Regional Road Repair Program H13
File: R8-2

DE10 - 2003/2004 Safety Around Schools Program H14
File: R8-19

DE11 - Regional Road Timber Bridge Program H16
File: B6-2
Appendix D

DE12 - Questions Without Notice H21
File: C18-28

DE13 - Works In Progress H26
File: R8-2

DIRECTOR CORPORATE AND COMMUNITY SERVICE’S
REPORT I1 - I9
DCCS1 - Kempsey Community Gallery Formation of I1
Community Gallery 355 Committee
File: LA8199

DCCS2 - Funding for Kempsey District Hospital I2
File: H2-10

DCCS3 - Statement of Bank Balances as at 31st I3
March 2004

DCCS4 - Statement of Investments as at 31st March 2004 I4

DCCS5 - DADHC Funding I4
File: C10-4

DCCS6 - Increase of Presentations to Emergency I5
Departments Across the MNCAHS Including
Kempsey District Hospital
File: H2-10

DCCS7 - Kempsey Showground Plan of Management I6
(POM)
File: LA2942

DCCS8 - Rental Increase Council's Homes for the Aged I7
File: LA1800 Copy: LA3435

DCCS9 - Levels of Service at Kempsey District Hospital I8
File: H2-10

DIRECTOR BUSINESS ENTERPRISES REPORT J1 - J24
DBE1 - Review of Business Enterprises J1
File: S10-45
Appendix A   Appendix B   Appendix C   Appendix D   Appendix E   Appendix F

DBE2 - Business Incentive Policy J7
File: I2-2
Appendix G

DBE3 - Home Based Business Report J8
File: I2-2

DBE4 - The Impact of Best-Practice Management J9
Guidelines on Water Supply Pricing
File: W1-2

DBE5 - Impact of New Best-Practice Management J11
Guidelines on Sewerage Pricing
File: W1-2
Appendix H

DBE6 - Swimming Pool Committee J15
File: R3-2
Appendix I  Appendix J (part 1)    Appendix J (part 2)

DBE7 - Fleet Management J17
File: P6-2

DBE8 - Changes to the Stuarts Point, Willawarrin and J17
Bellbrook Sewerage Liaison Committees
File: S8-23, S8-32, S8-32

DBE9 - Works in Progress J19
File: W1-2

GENERAL MANAGER’S REPORT K1 - K12
GM1 - Outstanding Reports K1
File: C18-2

GM2 - LGMA National Congress K3
File: A3-2

GM3 - Code of Conduct K5
File: C18-3

GM4 - Delegation of Authority K6
File: D2-1 Copy: D2-2

GM5 - Road Closures K7
File: R8-2

GM6 - 2004 Community Survey K8
File: C18-38

COMMITTEE REPORTS L1 - L4
Traffic Committee report for meeting held 24th March 2004 L1

QUESTIONS WITHOUT NOTICE M1

THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE THAT DISCUSSION IS LIKELY TO TAKE PLACE WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.

MOTION FOR COMMITTEE N1

CONFIDENTIAL BUSINESS PAPER

COMMITTEE OF THE WHOLE

GENERAL MANAGER’S CONFIDENTIAL REPORT K1 - K4

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is submitted on a confidential basis as it involves advice concerning litigation or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege. (Local Government Act 1993, section 10A(2)(G))

GM1 - Legal Matters K1
File: L3-1

GM2 - Legal Matters K3
File: L3-1

OPEN COUNCIL
ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE
CONCLUSION

27th April 2004

PLANNING MEETING

APOLOGIES
PLANNING MINUTES 23RD MARCH 2004 (FOR CONFIRMATION)

PRESENTATION
At 3.00pm Mr Terry Clout - CEO Mid North Coast Area Health Service will make a presentation to Council.

PUBLIC FORUM
1 - Christine Allen will address Council regarding DES8.

CONSIDERATION OF LATE REPORTS
Consideration of late reports to determine whether they should be dealt with or deferred.

CONSIDERATION OF REPORTS RELATING TO PUBLIC FORUM MATTERS DES8 (Page G29)

ADOPTION OF AGENDA ORDER OF BUSINESS

DIRECTOR ENVIRONMENTAL SERVICES REPORT G1 - G71

DES1 - Proposed Additions to Amenities Block - G1
Lot9A, 9 and 10 DP977586 Forth Street and
Lot11A DP20080 Belgrave Street, Kempsey
File: T6-04-122
Appendix A

DES2 - Proposed Erection of Telecommunications G3
Facility at Gladstone Sewage Treatment Plant
File: T6-04-139
Appendix B    Appendix C Part 1    Appendix C Part 2

DES3 - LEP Amendment to Permit Development of G7
Self-Storage Facility, Cochrane Street, West
Kempsey
File: T5-87
Appendix D

DES4 - Subdivision of Lot22 DP105637, Off Kemp Street, G10
West Kempsey, Street Name Proposal
File: S15-92-25
Appendix E    Appendix F

DES5 - Erect Building for Vehicle Repairs and Parts G11
Sales
File: T6-03-840
Appendix G

DES6 - Change of Use - Air-conditioner and G20
Refrigeration Repairs - Gladstone
File: T6-03-412
Appendix H    Appendix I

DES7 - Proposed Two Detached Dwellings and G22
Torrens Title Subdivision - 4 Houison Place,
South West Rocks
File: T6-03-607
Appendix J

DES8 - 11 Units / Strata Subdivision Lot2034 G29
DP731059 No83 Mitchell Street, South West
Rocks
File: T6-03-530
Appendix K    Appendix L Part 1   Appendix L Part 2   Appendix M    Appendix N

DES9 - Subdivision of Lot243 DP847096, off Blairs G42
Lane, Kempsey
File: S15-94-99
Appendix O

DES10 - Community Health Centre South West Rocks G43
File: T5-90

DES11 - Temporary Sandbag Structure - Maria River G52
Road Reserve
File: T6-04-169
Appendix P    Appendix Q Part 1    Appendix Q Part 2

DES12 - Point Plomer Road LEP G56
File: R Point Plomer

DES13 - Building and Development G58
File: *

DIRECTOR CORPORATE & COMMUNITY SERVICES
SUPPLEMENTARY REPORT          I1

DCCS1 - DADHC Funding
File: C10-4

QUESTIONS WITHOUT NOTICE M1

ADJOURNMENT FOR WORKS INSPECTION

MATTERS REFERRED TO PLANNING MEETING FROM WORKS INSPECTION

CONCLUSION

29 April 2004

                        EXTRAORDINARY MEETING
APOLOGIES
CONSIDERATION OF LATE REPORTS

Consideration of late reports to determine whether they should be dealt with or deferred.

ADOPTION OF AGENDA ORDER OF BUSINESS

RESCISSION MOTION E1
RM1 - Review of Rating Structure E1
File: R1-2

DIRECTOR ENVIRONMENTAL SERVICES REPORT G1 - G3
DES1 - 2004/05 Budget Report for Environmental Services G1
Department
File: A2-10

DIRECTOR ENGINEERING REPORT H1 - H13
DE1 - Draft Budget - Engineering Section H1
File: A2-10

DE2 - Maintaining Transportation Infrastructure H4
File: R8-2

DIRECTOR CORPORATE AND
COMMUNITY SERVICE’S REPORT I1 - I4
DCCS1 - Corporate and Community Services I1
2004/2005 Budget
File: A2-10

DIRECTOR BUSINESS ENTERPRISES REPORT J1 - J9
DBE1 - Draft Budget - Business Enterprise Department J1
File: A2-10

DBE2 - Further Water Supply Pricing Options J5
File: A2-10

DIRECTOR BUSINESS ENTERPRISES SUPPLEMENTARY REPORT    J10 - J15
DBE3 - New Best-Practice Management Guidelines J10
For Water and Sewerage
File: W1-2
Appendix A    Appendix B    Appendix C    Appendix D

GENERAL MANAGER’S REPORT K1 - K9
GM1 - 2004/05 Budget K1
File: A2-10
Appendix A Part 1 Appendix A Part 2    Appendix B   Appendix C Appendix D

CONCLUSION

11 May 2004
ORDINARY MEETING

APOLOGIES

ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER
CONSIDERATION OF LATE REPORTS

ORDINARY MINUTES 13TH APRIL 2004 (For Confirmation)

EXTRAORDINARY MINUTES 29TH APRIL 2004 (For Confirmation)

ADOPTION OF AGENDA ORDER OF BUSINESS

NOTICE OF MOTION D1

NOM1 - Invitation to Hastings Council D1
File: H2-10 Copy: A7-2 Copy: H6-2

NOM2 - Discussions with Neighboring Councils D1
Re: amalgamation      File: B4-1

RESCISSION MOTION E1

RM1 - Fees & Charges for Use of Reserves and E1
Sports Fields Other Than Specified
File: S8-2

RM2 - Additional 5% Special Rate Variation E1
File: R1-2

DIRECTOR ENGINEERING REPORT H1 - H28

DE1 - Middleton Street Railway Overpass H1
File: R8-24

DE2 - Proposed Upgrade of the Pacific Highway H2
File: R Pacific Hwy
Appendix A

DE3 - Horseshoe Bay Reserve H3
File: R3-11

DE4 - Boyters Lane Sporting Fields H10
File: LA14295
Appendix B

DE5 - Dondingalong Road H11
File: LA10351, LA10324

DE6 - Fisherman's Reach Road H12
File: LA12528

DE7 - Regional Road Timber Bridge Program H13
File: B6-2
Appendix C

DE8 - Proposed Deferral of Projects H18
File: R8-2

DE9 - Questions Without Notice H19
File: C18-28

DE10 - Works in Progress H23
File: R8-2

DE11(Supp) - London to Sydney Marathon
File P12-21

DIRECTOR CORPORATE AND COMMUNITY SERVICE’S REPORT I1 - I19

DCCS1 - Kempsey Hospital I1
File: H2-10

DCCS2 - Statement of Bank Balances as at 30th April 2004
Appendix A

DCCS3 - Statement of Investments as at 30th April 2004 I2
Appendix B

DCCS4 - Quarterly Report - Library I2
File: L4-2

DCCS5 - Council Meeting Dates I4
File: C18-22

DCCS6 - Kempsey Community Gallery Formation of I4
Community Gallery 355 Committee
File: LA8199

DCCS7 - Appointment of Delegates to Committees I5
C18-22

DCCS8 - Mid North Coast Area Health Service - I11
"Teeth for Life" Campaign
File: H2-2
Appendix C Part 1   Appendix C Part 2   Appendix C Part 3   Appendix D

DCCS9 - Mayoral and Councillors Fees I15
File: C18-16

DCCS10 - Financial Statement for the Period to 31 March 2004
File: A2-22
Appendix E Part 1   Appendix E Part 2   Appendix E Part 3

DIRECTOR BUSINESS ENTERPRISES REPORT J1 - J15

DBE1 - Macleay Valley Workplace Learning Centre J1
File: LA2608

DBE2 - Caravan Park Committee J2
File: C1-2 Copy: C1-5
Appendix A

DBE3 - Water Supply Access Charges Policy for J3
Fire Services      File: W1-1
Appendix B

DBE4 - Fleet Management J4
File: P6-2

DBE5 - Questions Without Notice J5
File: C18-28

DBE6 - Works In Progress J6
File: W1-2

DBE7 - Jerseyville Sewerage Scheme - Rating Proposal J11
File: S8-19

DBE8 - Village Swimming Pools - Backwash Disposal J12
File G15-660

GENERAL MANAGER’S REPORT K1 - K14

GM1 - Outstanding Reports and Resolutions K1
File: C18-2

GM2 - Shires Association Elections K3
File: C11-4

GM3 - Australian Local Government Women's K3
Association Conference
File: C11-2
Appendix A

GM4 - Councillor Professional Development K4
File: C18-2

GM5 - Corporate Strategic Plan K6
File: A3-8
Appendix B Part 1   Appendix B Part 2

GM6 - Implementation of 2003-2004 Management Plan K11
File: A3-8
Appendix C Part 1   Appendix C Part 2

GM7 - Organisational Values K12
File: A3-8

COMMITTEE REPORTS L1 - L2

Works Inspection report held 27th April 2004 L1

QUESTIONS WITHOUT NOTICE M1

THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE THAT DISCUSSION IS LIKELY TO TAKE PLACE WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.

MOTION FOR COMMITTEE N1
CONFIDENTIAL BUSINESS PAPER
COMMITTEE OF THE WHOLE

GENERAL MANAGER’S CONFIDENTIAL REPORT K1 - K6

GM1 - Legal Matters K1
File: L3-1

GM2 - Legal Matters K5
File: L3-1

OPEN COUNCIL
ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE
CONCLUSION

25 May 2004
PLANNING MEETING

APOLOGIES

ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER

PLANNING MINUTES 27TH APRIL 2004 (FOR CONFIRMATION)

URGENT BUSINESS

DIRECTOR CORPORATE & COMMUNITY SERVICES
REPORT I1 - I2

DCCS1 - Affixing of Council's Seal I1
File: C10-4

PUBLIC FORUM
1 - Geraldine Haigh will address Council regarding DES1 (Page G1) Request for Rezoning of Former Shell Depot - Phillip Drive, South West Rocks

CONSIDERATION OF LATE REPORTS
Consideration of late reports to determine whether they should be dealt with or deferred.

ADOPTION OF AGENDA ORDER OF BUSINESS

DIRECTOR ENVIRONMENTAL SERVICES REPORT G1 - G72

DES1 - Request for Rezoning of Former Shell Depot - G1
Phillip Drive, South West Rocks      File: LA18308
Appendix A Part 1   Appendix A Part 2 Appendix B   Appendix P

DES2 - Dual Occupancy - 37 Straight Street, Hat Head G3
File: T6-04-163
Appendix C

DES3 - 11 Units / Strata Subdivision Lot2034 DP731059 G11
No.83 Mitchell Street, South West Rocks     File: T6-03-530
Appendix D Part 1   Appendix D Part 2   Appendix E   Appendix F

DES4 - Proposed Demolition of Existing Dwelling and G20
Erection of a Two Storey Dwelling and Detached
Garage - 5 Wilson Street, Arakoon   File: T6-04-127
Appendix G

DES5 - Proposed Two Storey Dwelling and Inground G29
Swimming Pool - Lot 1 DP1067050 Riverview
Place, South West Rocks     File: T6-04-148
Appendix H   Appendix I

DES6 - Proposed Additions to Dwelling Lot 1 DP588197 G38
No.13 Alverton Street, Greenhills     File: T6-04-199
Appendix J

DES7 - Proposed Farm Shed - Lot 3 DP703291 No. 254 G41
Back Creek Road, Kinchela      File: T6-04-224
Appendix K

DES8 - Proposed Occupation of a Caravan and Awning G43
Lot 20 DP255098 - No.1 Kimpton Street, Stuarts Point     File: T6-04-240
Appendix L

DES9 - National Coastal Council Conference Hobart 2004 G44
File: E10
Appendix M Part 1    Appendix M Part 2

DES10 - Review of DCP30 - Exempt and Complying G46
Development      File: T4-40
Appendix N Part 1   Appendix N Part 2   Appendix N Part 3   Appendix N Part 4
Appendix N Part 5    Appendix O Part 1 Appendix O Part 2

DES11 - Staff Matters G59
File: S10-2

DES12 - Building and Development G61

QUESTIONS WITHOUT NOTICE M1

ADJOURNMENT FOR WORKS INSPECTION

MATTERS REFERRED TO PLANNING MEETING FROM WORKS INSPECTION

CONCLUSION

8 June 2004

APOLOGIES
ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER
Consideration of Confidential reports to be dealt with in the confidential section of the Meeting.

CONSIDERATION OF LATE REPORTS
Consideration of late reports to determine whether they should be dealt with or deferred.

ORDINARY MINUTES 11TH MAY 2004 (FOR CONFIRMATION)
That the minutes of Kempsey Shire Council Ordinary Meeting held 11th May 2004 be adopted.

EXTRAORDINARY MINUTES 29TH APRIL & 4TH MAY 2004 (FOR CONFIRMATION)
That the minutes of Kempsey Shire Council Extraordinary Meeting held 29th April & 4th May 2004 be adopted.

PUBLIC FORUM

CONSIDERATION OF REPORTS RELATING TO PUBLIC FORUM MATTERS

ADOPTION OF AGENDA ORDER OF BUSINESS

MAYORAL REPORT A1 - A2
M1 - Meeting with Minister for Roads Office A1
File: R Pacific Hwy

Supplementary Report
M2 - Local Government Manager's Forum
File *

NOTICE OF MOTION D1
NOM1 - Stuarts Point Sewerage Scheme D1
File: S8-23

RESCISSION MOTION E1 - E3
RM1 - Teeth for Life Campaign E1
File: H2-2

DELEGATE’S REPORT F1
D1 - University of NSW School of Rural Health, F1
Mid North Coast Division
File: H2-14

DIRECTOR ENGINEERING REPORT H1 - H17
DE1 - Pedestrian Facilities Program H1
File: R8-101

DE2 - Bridge Naming Policy H2
File: B6-1
Appendix A

DE3 - Resurfacing of Kempsey Netball Courts H3
File: R3-20

DE4 - Storage Facilities at Verge Stadium H4
File: R3-20

DE5 - Keep Australia Beautiful Clean Beach Challenge H5
File: B1-2

DE6 - Infrastructure at Horseshoe Bay Reserve, H6
South West Rocks
File: C1-8

DE7 - Questions Without Notice H7
File: C18-28

DE8 - Works In Progress H11
File: R8-2
Appendix B

DIRECTOR CORPORATE AND
COMMUNITY SERVICE’S REPORT I1 - I13
DCCS1 - Funding to the Mid North Coast Area Health I1
Service
File: H2-10

DCCS2 - Statement of Bank Balances as at 31st May 2004 I2
File: *
Appendix A

DCCS3 - Statement of Investments as at 31st May 2004 I2
File: *
Appendix B

DCCS4 - Rotary Lodge Extension at Port Macquarie I3
Hospital
File: D1-2

DCCS5 - Representations for Funding for Kempsey I4
District Hospital
File: H2-10

DCCS6 - 2003/ 2004 Budget Variations I6
File: C10-11, Copy: C4-6, Copy: C4-7

DCCS7 - 2003 / 04 Loan Borrowing I8
File: L6-7

DCCS8 - Department of Community Services I10
Community Services Grants Program
File: S10-97-182

DCCS9 - Incidents of Vandalism within the Kempsey Shire I11
File: V1

DCCS10 - AAS Funding 2003-04 Successful Grants I12
File: C10-3

DIRECTOR BUSINESS ENTERPRISES REPORT J1 - J16
DBE1 - Stuarts Point Waste Transfer Station J1
File: G1-11

DBE2 - Village Swimming Pools - Backwash Water J3
Disposal
File: G15-660
Appendix A

DBE3 - Fluoride J4
File: H2-2
Appendix B Appendix C

DBE4 - Fleet Management J7
File: P6-2

DBE5 - Questions Without Notice J8
File: C18-28

DBE6 - Works in Progress J10
File: W1-2

GENERAL MANAGER’S REPORT K1 - K6
GM1 - Outstanding Reports / Resolutions K1
File: C18-2

GM2 - LGMA National Congress and Sea Change K3
Workshop
File: A3-2, Copy: C11-17

GM3 - Annual Performance Review of General Manager
File *

COMMITTEE REPORTS L1 - L13
Aboriginal Liaison Committee Meeting held 12th May 2004 L1
Appendix A

Traffic Committee Meeting held 26th May 2004 L7

Works Inspection held 25th May 2004 L12

QUESTIONS WITHOUT NOTICE M1

THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE THAT DISCUSSION IS LIKELY TO TAKE PLACE WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.

MOTION FOR COMMITTEE N1

CONFIDENTIAL BUSINESS PAPER
COMMITTEE OF THE WHOLE

OFFICER’S REPORTS

GENERAL MANAGER’S CONFIDENTIAL REPORT K1 - K7

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is submitted on a confidential basis as it involves advice concerning litigation or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege (Local Government Act 1993) Section 10A(2)(g).

GM1 - Legal Matters K1
File: L3-1

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is submitted on a confidential basis as it involves advice concerning litigation or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege (Local Government Act 1993) Section 10A(2)(g).

GM2 - Legal Matters K6
File: L3-1

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is submitted on a confidential basis as it involves advice concerning litigation or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege (Local Government Act 1993) Section 10A(2)(g).

OPEN COUNCIL
ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE
CONCLUSION

22 June 2004

APOLOGIES
CONSIDERATION OF LATE REPORTS

Consideration of late reports to determine whether they should be dealt with or deferred.

PLANNING MINUTES 25TH MAY 2004 (FOR CONFIRMATION)

That the minutes of Kempsey Shire Council Planning Meeting held 25th May 2004 be adopted.

PUBLIC FORUM
CONSIDERATION OF REPORTS RELATING TO PUBLIC FORUM MATTERS

ADOPTION OF AGENDA ORDER OF BUSINESS

DIRECTOR ENVIRONMENTAL SERVICES REPORT G1 – G*

DES1 - 10 Residential Dwellings G1
Kemp Street – Kempsey File: T6-03-777
Appendix A

DES2 - Dwelling – McKays Access, Kinchela G9
File: T6-03-507
Appendix B

DES3 - Community Health Centre G16
South West Rocks
File: T6-04-188

DES4 - Retail Furniture Business G20
Elbow Street – Kempsey
File: T6-04-152
Appendix C Appendix D Appendix E

DES5 - Proposed Two Storey Dwelling Additions G25
Lot 1 DP 748740 NO 36 Ocean Street,
South West Rocks
File: T6-04-245
Appendix F Appendix G

DES6 - Proposed Three Storey Dwelling – Lot 57 G32
DP 800738 NO 13 Dolphin Crescent, South West Rocks
Appendix H

DES7 - Planning Report Funding G34
File: T4-2
Appendix I

DES8 - Building and Development G35
File: B9-2

QUESTIONS WITHOUT NOTICE M1
CONCLUSION

22nd June 2004 Extraordinary Meeting

APOLOGIES
ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER

Consideration of Confidential reports to be dealt with in the confidential section of the Meeting.

ADOPTION OF AGENDA ORDER OF BUSINESS

PRESENTATION

A presentation will be made at 3.00pm by Ms Janice Hall from Newcastle University to announce the launch of the Rural Medical Scholarships.

DIRECTOR ENGINEERING REPORT H1 – H1
DE1 - Horseshoe Bay Reserve H1
File: R3-11
Appendix A    Appendix B

DIRECTOR CORPORATE AND
COMMUNITY SERVICE’S REPORT I1 - I10
DCCS1 - Council Committees - Membership Appointments I1
File: C18-13
Appendix A (Part 1)   (Part 2)

DCCS2 - Minor Adjustment to Rating Structure 2004 / 2005 I9
File: R1-2

DIRECTOR BUSINESS ENTERPRISE REPORT J1 – J3
DBE1 - Submissions on Draft Management Plan J1
File: S1-2

GENERAL MANAGER’S REPORT K1 - K8
GM1 - Alterations to Draft Management Plan K1
File: A3-8
Appendix A     Appendix B     Appendix C

GM2 - Draft Management Plan K3
File: A3-8
Appendix D

GM3 - Making of Rates and Charges for 2004 / 2005 K4
File: R1-2

GM4 - 2004 / 2005 Fees and Charges K7
File: A2-12

GM5 - Annual Risk Management Hazard List K7
File: I3-2
Appendix E

QUESTIONS WITHOUT NOTICE M1

THE FOLLOWING ITEM OF BUSINESS IS OF SUCH A NATURE THAT DISCUSSION IS LIKELY TO TAKE PLACE WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASON STATED.

MOTION FOR COMMITTEE
CONFIDENTIAL BUSINESS PAPER
COMMITTEE OF THE WHOLE

GENERAL MANAGER’S CONFIDENTIAL REPORT K1 – K2

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is submitted on a confidential basis as it involves personnel matters concerning particular individuals. (Local Government Act 1993, section 10A(2)(A))

GM1 - Apprentices K1
File: S10-6

OPEN COUNCIL
ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE
CONCLUSION

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