Council Agendas Jul

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15 July 2004

APOLOGIES

ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER
Consideration of Confidential reports to be dealt with in the confidential section of the Meeting.

CONSIDERATION OF LATE REPORTS
Consideration of late reports to determine whether they should be dealt with or deferred.

Ordinary Minutes 8TH JUNE 2004 (For Confirmation)

EXTRAOrdinary Minutes 22nd JUNE 2004 (For Confirmation)

PLANNING MEETING MINUTES 22ND JUNE 2004 (FOR CONFIRMATION)
PUBLIC FORUM
CONSIDERATION OF REPORTS RELATING TO PUBLIC FORUM MATTERS
ADOPTION OF AGENDA ORDER OF BUSINESS

ITEMS TO BE TABLED
Disclosure of Interests

NOTICE OF MOTION D1 - D3

NOM1 - Teeth for Life Campaign D1
File: H2-2

NOM2 - Fluoridation of Water Supply D2
File: H2-2

NOM3 - Hat Head Sewerage D3
File: S8-24

NOM4 - Taping at Council Meetings
File: *

DELEGATE’S REPORT F1 – F9

D1 - The Alliance of NSW Division F1
File: C11-4

D2 - Kempsey District Hospital Action Group
File: C20-4

D3 - Caravan Parks Levy Committee F5
File: C1-2

D4 - Council's Working Together Conference F5
File: C11-2
Appendix A Part 1, Part 2, Part 3 Appendix B Appendix C Appendix D

D5 (Supplementary) - Kempsey District Silver Band F9
File: C20-4

DIRECTOR ENVIRONMENTAL SERVICES REPORT G1 - G37

DES1 - Kempsey and South West Rocks Industrial G1
Land Review
File: T4-89
Appendix A    Appendix B   Appendix C

DES2 - Proposed Industrial Development Pacific Highway G4
South Kempsey
File: T5-95
Appendix D

DES3 - Proposed Subdivision, Old Station Road G5
Development Control Plan No. 6
File: T6-04-15
Appendix E   Appendix F

DES4 - Subdivision of Lot107 DP1039861 and Lot45 G9
DP752439 off Crottys Lane, Greenhill
File: T6-04-17 (S15-95-56)
Appendix G Appendix H   Appendix I   Appendix J

DES5 - Master Environmental Plans G11
File: T4-1

DES6 - Building and Development G13
File: B9-2

DES7 - Food Outlet - Smith Street, Kempsey G23
File: T6-04-147
Appendix K   Appendix L   Appendix M

DES8 - Rezoning for Lot17 (Part Lot171 DP1038558 G35
And Part Lot161 DP738128) 125 Smith Street
Kempsey
File: T6-04-305

DIRECTOR ENGINEERING REPORT H1 – H27

DE1 - Macleay Flood Risk Management Committee H1
File: FM505

DE2 - Rudder Park, Kempsey H2
File: C9-6
Appendix A

DE3 - Transportation Infrastructure Strategic Plan H3
File: R8-2

DE4 - Floodplain Management Authorities of NSW H7
- Annual Conference
File: C11-15

DE5 - Urban Stormwater Management Plan H9
File: D5-2
Appendix B   Appendix C

DE6 - Sports Fields Utilisation H11
File: R3-11
Appendix D

DE7 - Kundabung Reserve H12
File: R3-11
Appendix E   Appendix F

DE8 - The Macleay District Sports Council H14
File: R3-51

DE9 - Verge Street Stadium H16
File: R3-20
Appendix G   Appendix H

DE10 - Tree Removal List H17
T11-4
Appendix I

DE11 - Questions without Notice H18
File: C18-28

DE12 - Works in Progress H21
File: R8-2

DIRECTOR CORPORATE AND
COMMUNITY SERVICE’S REPORT I1 - I5

DCCS1 - Statement of Bank Balances as at 30th June 2004 I1
File: *
Appendix A

DCCS2 - Statement of Investments as at 30th June 2004 I1
File: *
Appendix B

DCCS3 - Proposed Yarravel Cemetery Public Workshop I2
File: C4-13

DCCS4 - Structural and Funding Policy - Kempsey I3
District Hospital
File: H2-10
Appendix C

DCCS5 - Local Government Election Expenses I3
File: E5

DCCS6 - Department of Ageing, Disability and Home I5
Care Funding Agreement
File: C10-4

DIRECTOR BUSINESS ENTERPRISES REPORT J1 – J21

DBE1 - Plant Committee J1
File: P6-2
Appendix A Part 1, Part 2

DBE2 - Kempsey Airport J2
File: A5-2
Appendix B

DBE3 - Assignment of Lease J4
File: S8-11

DBE4 - Fluoride - Water Supplies J5
File: H2-3
Appendix C   Appendix D   Appendix E   Appendix F   Appendix G   Appendix H
Appendix I   Appendix J   Appendix K   Appendix L   Appendix M   Appendix N

Addendum to DBE4 - Fluoride - Water Supplies

DBE5 - Depot - Site Upgrade Works Progress J9
File: S10-38

DBE6 - Macleay Water Customer Consultative J12
Committee
File: W1-31

DBE7 - Four Wheel Drive Backhoe Loader J13
File: C15-655

DBE8 - Fleet Management J15
File: P6-2

DBE9 - Works in Progress J16
File: W1-2

DBE10 (Supplementary) - Swimming Pools
File :

GENERAL MANAGER’S REPORT K1 - K6

GM1 - Outstanding Reports and Resolutions K1
File: C18-2

GM2 - Disclosure of Interests K3
File: C18-10

GM3 - Agenda 21 - Ecologically Sustainable K3
Development for Kempsey Shire
File: P9

GM4 - Corporate Image, Communications and K6
Public Relations Strategy
File: A3-8

GM5 - 2004/05 Financial Assistance Grant K6
File: G10-5

COMMITTEE REPORTS L1 – L11

Aboriginal Liaison Committee meeting held 16th June 2004 L1

Plant Committee meeting held 15th June 2004 L9

QUESTIONS WITHOUT NOTICE M1

THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE THAT DISCUSSION IS LIKELY TO TAKE PLACE WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.

MOTION FOR COMMITTEE N1
CONFIDENTIAL BUSINESS PAPER
COMMITTEE OF THE WHOLE

GENERAL MANAGER’S CONFIDENTIAL REPORT K1 - K8

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is submitted on a confidential basis as it involves advice concerning litigation or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege (Local Government Act 1993) Section 10A(2)(g).

GM1 - Legal Matters K1
File: L3-1

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is submitted on a confidential basis as it involves advice concerning litigation or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege (Local Government Act 1993) Section 10A(2)(g).

GM2 - Legal Matters K5
File: L3-1

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is submitted on a confidential basis as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. Local Government Act section 10A(2)(c).

GM3 - Possible Development of Council Land K6
File: S10-6

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report was submitted on a confidential basis as it involved commercial information of a confidential nature that would if disclosed confer a commercial advantage on a competitor of the Council. (Local Government Act 1993, Section 10A(2)(d)(ii).

GM4 - Civicview K8
File: A3-6B

OPEN COUNCIL
ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE
CONCLUSION

10 August 2004

APOLOGIES
ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER
Consideration of Confidential reports to be dealt with in the confidential section of the Meeting.

CONSIDERATION OF LATE REPORTS
Consideration of late reports to determine whether they should be dealt with or deferred.

ORDINARY MINUTES 15TH JULY 2004 (FOR CONFIRMATION)
EXTRAORDINARY MINUTES 23RD JULY 2004 (FOR CONFIRMATION)

PUBLIC FORUM

PRESENTATION

Address to Council by Mr Richard Holloway for 15 minutes at approx 12.45pm and then afterwards Mr Holloway has been invited to join Council for lunch.

CONSIDERATION OF REPORTS RELATING TO PUBLIC FORUM MATTERS
ADOPTION OF AGENDA ORDER OF BUSINESS

MAYORAL REPORTS A1 – A3
M1 - National Local Roads Congress A1
File: C11-7

M2 (Supplementary) - Mid North Coast Group of Councils
File R5-2
Appendix A

NOTICE OF MOTION D1
NOM1 - Possible Networking of Services Between D1
Port Macquarie and Kempsey Hospitals
File: H2-10

NOM2 (Supplementary) Caravan Park New Entrance
File LA 21416

DELEGATE’S REPORT F1 – F2
D1 - Regional Reference Group - Southern F1
Cross University
File: E2-1

DIRECTOR ENVIRONMENTAL SERVICES REPORT G1 – G79
DES1 - Outputs Environmental Services 2003/04 G1
File: H2-3
Appendix A Appendix B   Appendix C   Appendix D

DES2 - Point Plomer Road LEP G3
File: R Point Plome
Appendix E
Addendum to DES2 - Point Plomer Road Part 1   Part 2   Part 3   Part 4   Part 5

DES3 - Two Storey Dwelling and Shed G7
Lot 103 DP 794159 Crescent Head Road
Crescent Head
File: T6-03-305
Appendix F   Appendix G   Appendix H   Appendix I Appendix J-Part 1   Appendix J-Part 2

DES4 - Temporary Mobile Asphalt Batching Plant G27
Raymonds Lane – Frederickton
File: T6-04-369
Appendix K Appendix L

DES5 - Two Lot Subdivision Lot 6 DP 832352 G37
No 42 Cyrus Saul Circuit, Frederickton
File: T6-04-356
Appendix M Appendix N

DES6 - Onsite Sewerage Management Systems G43
Progress
File: S6-2

DES7 - Proposed Erection of a Two Storey Dwelling G44
And Attached Garage. Lot 45 DP 791310
Appendix O

DES8 - Land Release Task Force G52
File: T4-41B

DES9 - Local Heritage Committee G53
File: H3-4
Appendix Q Appendix R   Appendix S

DES10 - Building and Development G55

DES11 - Proposed First Floor Addition to an G62
Existing Dwelling. Lot 20 DP 758444
No 1-3 Macleay Street, Gladstone
File: T6-04-283
Appendix T

DES12 - Proposed Two Storey Dwelling G68
Lot 29 DP 1012656. No 24 Peter Mark
Circuit, South West Rocks
File: T6-04-243
Appendix A1 Appendix A2 Appendix A3, Appendix U   Appendix V   Appendix W Appendix X Appendix Y   Appendix Z

DIRECTOR ENGINEERING REPORT H1 – H23
DE1 - Boonanghi Forest Road H1
File: R Boonanghi
Appendix A

DE2 - Rural Fire Service Estimates H2
File: F3-30
Appendix B

DE3 - Macleay Street, Frederickton H3
File: R Pacific Highway(278212)

DE4 - Crown Land – New Entrance, H5
South West Rocks
File: L1-2

DE5 - Stony Creek Lane, Temagog H6
File: R Stony Creek, LA 9864
Appendix C

DE6 - 2004/05 Road and Traffic Authority Programs H7
File: R8-101

DE7 - Institute of Public Works Engineering H10
Australia – Annual Conference

DE8 - Tender No C15-663 H11
2004/2005 Bitumen Sealing Tender
File: C15-663
Appendix D

DE9 - Provision of Beach Inspectors H12
File: B1-4

DE10 - Beach Inspectors H14
B1-4

DE11 - Questions Without Notice H16
File: C18-28

DE12 - Works in Progress H18
File: R8-2

DIRECTOR CORPORATE AND
COMMUNITY SERVICE’S REPORT I1 – I31

DCCS1 - Crown Land Assessment at South West Rocks I1
File: LA 5054 (277522)

DCCS2 - Statement of Bank Balances as at 31st July 2004 I2
Appendix A

DCCS3 - Statement of Investments as at 31st July 2004 I2
Appendix B

DCCS4 - Financial Statement for the period to I3
30th June 2004
File: A2-22
Appendix C-Pt 1   Appendix C-Pt 2 Appendix C-Pt-3

DCCS5 - Application for the Revote of Funds I6
from 2003-2004 Year
File: A2-22
Appendix D

DCCS6 - Corporate and Community Services Department I8
April to June 2004 Report
File: C10-1

DCCS7 - Donation I19
File: D1-2

DCCS8 - Community Development Support Expenditure I20
File: C10-12

DCCS9 - Arts Mid North Coast I21
File: C20-2

DCCS10 - Verge Street Stadium I22
File: R3-20

DCCS11 - Cemetery Fees 2004/2005 I24
File: C4-2

DCCS12 - Crescent Head Skyshow 2004 I24
File: P12-21
Appendix E

DCCS13 - Strategic Plan for Kempsey Shire I27
File: Y1
Appendix F

DCCS14 - Policy Review – Payment of Expenses I28
To the Mayor and Councillors
File: C18-16
Appendix G

DCCS15 - Affixing of Council’s Seal – I31
Five Day Creek Road
File: R Five Day Ck

DCCS16 (Supplementary) - Smithtown Baby Health Centre Building
File LA12470

DIRECTOR BUSINESS ENTERPRISES REPORT J1 – J13

DBE1 - Hat Head Sewerage J1
File: S8-24

DBE2 - Macleay Water Customer Consultative Committee J2
File: W1-31

DBE3 - Country Towns Water Supply and Sewerage J4
Program
File: W1-2
Appendix A

DBE4 - Macleay Water Plant Fund J5
File: P6-2

DBE5 - Fleet Management J6
File: P6-2

DBE6 - Questions Without Notice J7
File: C18-2

DBE7 - Works In Progress J8
File: W1-2

DBE8 (Supplementary) - Kempsey Pool Risk Audit Underground Infrastructure
File R3-2

GENERAL MANAGERS REPORT K1 – K5

GM1 - Outstanding Reports/Resolutions K1
File: C18-2

GM2 - Local Government Association Conference K2
File: E2-1

GM3 - Environmental Levy K3
File: R1-2

GM4 - Implementation of 2003-2004 Management K4
Plan
File: A3-8
Appendix A-Pt 1    Appendix A-Pt 2

THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE THAT DISCUSSION IS LIKELY TO TAKE PLACE WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.

MOTION FOR COMMITTEE N1
CONFIDENTIAL BUSINESS PAPER
COMMITTEE OF THE WHOLE

GENERAL MANAGER’S CONFIDENTIAL REPORT K1 – K6

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is submitted on a confidential basis as it involves advice concerning litigation or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege.
(Local Government Act 1993, section 10A(2)(G)).

GM1 - Legal Matters K1
File: L3-1

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is submitted on a confidential basis as it involves advice concerning litigation or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege.
(Local Government Act 1993, section 10A(2)(G)).

GM2 - Legal Matters K4
File: L3-1

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is submitted on a confidential basis as it involves advice concerning litigation or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege.
(Local Government Act 1993, section 10A(2)(G)).

GM3 - Legal Matters K5
File: L3-1

OPEN COUNCIL
ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE
CONCLUSION

24 August 2004

EXTRAORDINARY MEETING

APOLOGIES
CONSIDERATION OF LATE REPORTS

Consideration of late reports to determine whether they should be dealt with or deferred.

PRESENTATION

Mr Richard Brennan ATS Group Pty Ltd will address Council on Macleay Valley Coast Preliminary Draft Tourism Strategic Plan.

ADOPTION OF AGENDA ORDER OF BUSINESS

DIRECTOR ENGINEERING
SUPPLEMENTARY REPORT H1 – H7

DE1 - 2003/2004 Budget Revotes H1
File: A2-22

DIRECTOR CORPORATE AND
COMMUNITY SERVICE’S REPORT I1 - I3

DCCS1 - Application for the Revote of Funds from I1
2003 - 2004 Year
File: A2-22

DIRECTOR BUSINESS ENTERPRISES REPORT J1 – J9

DBE1 - Kempsey Pool Risk Audit Underground J1
Infrastructure
File: R3-2

DBE2 - Swimming Pools J6
File: R3-2

GENERAL MANAGER’S REPORT K1 - K8

GM1 - Environmental Levy K1
File: R1-2

GM2 - Macleay Valley Coast Tourism Strategic Plan K2
File: T3-5

GM3 - 2003 / 04 Budget Revotes K5
File: A2-22
Appendix A Part 1 Part 2 Part 3 Part 4 Part 5 Part 6
Appendix B Part 1 Part 2

QUESTIONS WITHOUT NOTICE M1
CONCLUSION

1st September
Extraordinary Meeting

APOLOGIES

EXTRA ORDINARY MINUTES 24TH AUGUST 2004 (FOR CONFIRMATION)

CONSIDERATION OF LATE REPORTS
Consideration of late reports to determine whether they should be dealt with or deferred.

ADOPTION OF AGENDA ORDER OF BUSINESS

DIRECTOR BUSINESS ENTERPRISES REPORT J1 - J13

DBE1 - Long Term Tourism Strategic Plan J1
Councillor Representation on Working Party
File: T3-5
Appendix A

DBE2 - Swimming Pool Tenders J2
(SUPP.) File: C15-664, Copy: R3-2
Appendix A Appendix B

DBE3 - Swimming Pool Infrastructure J7
(SUPP.) File: R3-5

QUESTIONS WITHOUT NOTICE M1

14 September 2004

DCCS7 - Council Meeting Dates I9
File: C18-22

DCCS8 - Policy - Payment of Expenses and Provision of I10
Facilities to the Mayor and Councillors
File: C18-16
Appendix D

DCCS9 - Appointment of Council's Solicitors I12
File: L3-3

DIRECTOR BUSINESS ENTERPRISES REPORT J1 – J15

DBE1 - Hazardous Materials in Kempsey Shire J1
File: G1-20

DBE2 - NSW Surf Life Saving Premiership Surf J2
Carnival South West Rocks 4th and 5th
December 2004
File: B1-2

DBE3 - Village Pool Fees J4
File: R3-2

DBE4 - Airport Strategic Options J6
File: A5-2

DBE5 - 2002/03 NSW Water Supply and Sewerage J7
Performance Comparisons
File: W1-2
Appendix A Appendix B

DBE6 - Water Sales 2003/4 J8
File: W1-2

DBE7 - Fleet Management J10
File: P6-2

DBE8 - Works In Progress J11
File: W1-2

GENERAL MANAGER’S REPORT K1 – K5

GM1 - Outstanding Reports and Resolutions K1
File: C18-2

GM2 - 2003 Dougherty Award K2
File: C18-4

GM3 - Draft Model Code of Conduct K4
File: C18-3
(Please note the following four parts of this appendix are extremely large files)
Appendix A Pt 1, Appendix A Pt 2, Appendix A Pt 3, Appendix A Pt 4, Pt 5

GM4 - Election of Deputy Mayor K5
File: C18-15

GM5 - Labour Hire Services Tender K7
File: S10-48
Appendix B

GM6 - Organisation Restructure
Appendix C Appendix D Appendix E Appendix F

COMMITTEE REPORTS L1 – L25

Aboriginal Liaison Committee meeting 18th August 2004 L1
Appendix A Pt 1, Appendix A Pt 2

Caravan Park Committee meeting held 19th August 2004 L8

Sale Yards Committee meeting held 18th August 2004 L13

Traffic Committee meeting held 25th August 2004 L18
Appendix A and B

THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE
THAT DISCUSSION IS LIKELY TO TAKE PLACE WHEN THE MEETING
IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.

MOTION FOR COMMITTEE N1
CONFIDENTIAL BUSINESS PAPER
COMMITTEE OF THE WHOLE
OFFICER’S REPORTS

DIRECTOR ENVIRONMENTAL SERVICES CONFIDENTIAL
REPORT G1 – G3

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is considered on a confidential basis as it contains advice concerning the litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege (Local Government Act 1993, Section 10A(2) (g).

DES1 - Dwelling Additions – Rear Glass Enclosure G1
Lot 30 DP754423, 335 Right Bank Road,
Belmore River File: T6-04-175

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is submitted on a confidential basis as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting business or proposes to conduct business. (Local Govt Act Section 10A (2)(c)).

Discussion of this matter in an Open Council meeting may jeopardize Council’s proposed negotiations.

DES2 - Request Purchase Land G2
File: LA 175

DIRECTOR BUSINESS ENTERPRISES
CONFIDENTIAL REPORT J1 – J2

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is submitted on a confidential basis as it contains commercial information of a confidential nature that would if disclosed, prejudice the commercial position of the person who supplied it.

DBE1 - Lot 98, Akubra Place J1
File: LA18995

GENERAL MANAGER’S CONFIDENTIAL REPORT K1 - K6

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is submitted on a confidential basis as it involves advice concerning litigation or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege. (Local Government Act 1993, section 10A(2)(G)).

GM1 - Legal Matters K1
File: L3-1

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is submitted on a confidential basis as it involves advice concerning litigation or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege. (Local Government Act 1993, section 10A(2)(G)).

GM2 - Legal Matters K4
File: L3-1

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is submitted on a confidential basis as it involves advice concerning litigation or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege. (Local Government Act 1993, section 10A(2)(G)).

GM3 - Legal Matters K5
File: L3-1

OPEN COUNCIL
ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE
CONCLUSION

12 October 2004

APOLOGIES
ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER
Consideration of Confidential reports to be dealt with in the confidential section of the Meeting.

CONSIDERATION OF LATE REPORTS
Consideration of late reports to determine whether they should be dealt with or deferred.

ORDINARY MINUTES 14TH SEPTEMBER 2004 (FOR CONFIRMATION)
That the minutes of Kempsey Shire Council Ordinary Meeting held 14th September 2004 be adopted.

PRESENTATION
Mrs Billie Crawford on behalf of Kempsey Historical Society.
Mrs Crawford will then join us for lunch.

PUBLIC FORUM

CONSIDERATION OF REPORTS RELATING TO PUBLIC FORUM MATTERS

ADOPTION OF AGENDA ORDER OF BUSINESS

MAYORAL REPORTS A1
M1 - Verge Street Oval Cricket Nets A1
File: R3-20

NOTICE OF MOTION D1 – D2
NOM1 - Council Fleet Vehicles D1
File: P6-2

NOM2 - Kempsey Sale Yards Feasibility Study D1
File: S1-2

NOM3 - Management Plan for Wetlands D1
File: FM500

RESCISSION MOTION E1 – E2
RM1 - Two Lot Subdivision – Lot 6 DP 832352 E1
No 42 Cyrus Saul Circuit File: T6-04-356

DIRECTOR ENVIRONMENTAL SERVICES REPORT G1 – G53
DES1 - Intensive Animal Husbandry – Rabbit Farm G1
Yarrabandinni Road, Frederickton
File: T6-04-439

DES2 - Development Control Plan 22 - G4
Local Housing Strategy
File: T4-90

DES3 - Gazettal of Kempsey Local Environment G5
Plan 1987
Amendment No 87 – Cochrane Street Self
Storage Units
Amendment No 90 – Health Care Centre
Gregory Street, South West Rocks
File: T5-87 and T5-90

DES4 - South West Rocks Masterplan Implementation G6
Committee
File: T4-85

DES5 - Proposed Subdivision, Old Station Road G8
Development Control Plan No 6
File: T6-04-15

DES6 - Activities of Council’s Parking Officer G10
File: H2-71A

DES7 - Subdivision of Lot 2 DP 810091 G12
No 14-20 Canane Street, Smithtown
File: T6-04-093

DES8 - Proposed Erection of an Attached Dual G17
Occupancy
Lot 1 DP 515697 No 28 Landsborough Street
South West Rocks
File: T6-04-316

DES9 - Building and Development G25
File: B9-2

DES10 - Western Distributor Road G33
File: T4-90

DES11 - South West Rocks Open Space Strategy G35
File: T4-88A

DES12 - Reconstruction of Liquor Store G37
Lachlan Street, South Kempsey
File: T6-04-16

DES13 - Dwelling, Pool and Shed G46
Saleyards Road, West Kempsey
File: T6-04-470

DIRECTOR ENGINEERING REPORT H1 – H29
DE1 - Roadlink Project – South West Rocks H1
To Stuarts Point
File: B6-58

DE2 - Macleay Flood Risk Management Committee H3
File: FM505

DE3 - Floodplain Management Plan H5
File: FM500 04/05

DE4 - Kempsey – Frederickton Flood Study H6
File: FM510

DE5 - Council Road Safety Officer Program H8
File: R8-19 (258787)

DE6 - Quarry Road H11
File: R Quarry Road (281179)

DE7 - Initial Sealing of Roads Policy H12
File: R8-2

DE8 - Road Construction H15
File: R8-2

DE9 - Development of a Landscape Infrastructure H18
Development Plan for Horseshoe Bay
Reserve
File: R3-21

DE10 - Removal of Camphor Laurel Tree Adjacent to H19 65 Lord Street, East Kempsey
File: T11-4

DE11 - Kemp Street Playing Fields H19
File: R3-20

DE12 - Questions Without Notice H20
C18-28

DE13 - Works In Progress H24
R8-2

DIRECTOR CORPORATE AND
COMMUNITY SERVICE’S REPORT I1 - I9
DCCS1 - Statement of Bank Balances I1

DCCS2 - Statement of Investments I1

DCCS3 - Review of Rent Macleay River Historical Society I 2
File: H2-26

DCCS4 - HACC Service Redevelopment Non-recurrent I3
Funding
File: C10-4

DCCS5 - Kempsey Library User Survey July 2004 I4
File: L4-2

DCCS6 - Australia Day and Access Committee’s I5
Standing Orders
File: P12-3

DCCS7 - Crown Land Assessment at South West Rocks I6
File: LA5054

DCCS8 - Proposed Yarravel Cemetery I7
File: C4-13

DCCS9 - Commercial Licence Fees I8
File: P12-21

DIRECTOR BUSINESS ENTERPRISES REPORT J1 – J20
DBE1 - Visitor Centre Service Fee J1
File: T3-2

DBE2 - Water Treatment Plant at South West Rocks J2
File: C15-662

DBE3 - Jerseyville Sewerage Scheme J12
File: S8-1

DBE4 - Fleet Management J14
File: P6-2

DBE5 - Questions Without Notice J15
C18-28

DBE6 - Works In Progress J16
File: W1-2

GENERAL MANAGER’S REPORT K1 - K13
GM1 - Outstanding Reports and Resolutions K1
File: C18-2

GM2 - Candidate Election Expenditure K4
File: E5

GM3 - Resource Sharing K4
File: C18-36

GM4 - Better Practice K5
File: C18-37

GM5 - Application for Half-day Holidays 2005 K7
File: P12-9

GM6 - LGMA Awards K8
File: A3-2

GM7 - Local Government Retirement Scheme K9
Contributions
File: S10-14A

GM8 - Comparative Statistics K10
File: G11

GM9 - Director Environmental Services K13
File: S10-13

QUESTIONS WITHOUT NOTICE M1

THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE THAT DISCUSSION IS LIKELY TO
TAKE PLACE WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.

MOTION FOR COMMITTEE N1
CONFIDENTIAL BUSINESS PAPER
COMMITTEE OF THE WHOLE

DIRECTOR ENVIRONMENTAL SERVICES
CONFIDENTIAL REPORT G1 - G3
REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
(Local Government Act 1993,section 10a (2) (g).
This report is submitted on a confidential basis as it contains information and matters of the following,
(g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege,

DES1 - Unauthorized Storage container G1
File: LA1711

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
(Local Government Act 1993,section 10a (2) (g).
This report is submitted on a confidential basis as it contains information and matters of the following,
(g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege,

DES2 - Subdivision - Smithtown G2
File: T6-04-093

GENERAL MANAGER’S CONFIDENTIAL REPORT K1 - K5
REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
(Local Government Act 1993,section 10a (2) (g).
This report is submitted on a confidential basis as it contains information and matters of the following,
(g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege,

GM1 - Legal Matters K1
File: L3-1

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
(Local Government Act 1993,section 10a (2) (g).
This report is submitted on a confidential basis as it contains information and matters of the following,
(g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege,

GM2 - Legal Matters K3
File: L3-1

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
(Local Government Act 1993,section 10a (2) (g).
This report is submitted on a confidential basis as it contains information and matters of the following,
(g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege,

GM3 - Legal Matters K4
File: L3-1

OPEN COUNCIL
ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE
CONCLUSION

9 November 2004

APOLOGIES

ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER
Consideration of Confidential reports to be dealt with in the confidential section of the Meeting.

CONSIDERATION OF LATE REPORTS
Consideration of late reports to determine whether they should be dealt with or deferred.

ORDINARY MINUTES 12TH OCTOBER 2004 (FOR CONFIRMATION)
That the minutes of Kempsey Shire Council Ordinary Meeting held 12th October 2004 be adopted.

PUBLIC FORUM
1 - Mr Richard Eakin will address Council speaking in favour of DES4 (Page G8)
2 - Mr Ken Bourke will address Council speaking in favour of DES7 (Page G31)
3 - Mr Ken Clarke will address Council speaking in favour of DES14 (Page G92)

PRESENTATIONS
At 10.20am Ms Mavis Symonds will be presented with a Gold Management Excellence Award.

The following employees will be presented for National Diversity at Work Awards;

* Ron Palmer
* Greg Williams
* Harold Thompson
* Ricky Smith
* Trevor Atkinson
* Willie Lockwood
* James Rose

CONSIDERATION OF REPORTS RELATING TO PUBLIC FORUM MATTERS - DES4 (Page G8), DES7 (Page G31) & DES14 (Page G92).

ADOPTION OF AGENDA ORDER OF BUSINESS

MAYORAL REPORTS A1 - A4
M1 - Local Government Association Conference A1
File: G11

ITEMS TABLED B1
- State of the Environment Report 2004 (2nd Draft)
File: T4-2

NOTICE OF MOTION D1
NOM1 - Public Consultation D1
File: C18-22

NOM2 - Questions Without Notice D1
File: C18-28

RESCISSION MOTION E1 - E2
RM1 - Allocation of Funds E1
File: A2-22

DELEGATE’S REPORT F1 - F3
D1 - Regional Arts Council F1
File: C20-2

DIRECTOR ENVIRONMENTAL SERVICES REPORT G1 - G110
DES1 - Kempsey and South West Rocks Industrial Land G1
Strategy
File: T4-89

DES2 - Local Heritage Committee G4
File: H3-4

DES3 - Petition Regarding South West Rocks Structure G7
Plan Committee
File: T4-88

DES4 - Proposed Erection Of A Two-Storey Dwelling G8
Dwelling – Lot 13 Dp809844 Upper Belmore
River Road Via Gladstone
File: T6-04-424

DES5 - Proposed Alterations And Additions to an G16
Existing Single Storey Dwelling And Garage – Lot8 DP758505 No 36 Straight Street, Hat Head
File: T6-04-468

DES6 - Proposed Carport – Lot 16 DP23305 No 28 G28
Elrington Avenue, West Kempsey
File: T6-04-362

DES7 - Proposed Rural Works Dwelling – G31
Rainbow Reach
File: T6-04-499

DES8 - Erection of a Residential Flat Building Containing G36
Seven Units
File: T6-04-187

DES9 - Liquor Shop Alterations and Additions 6-10 Main G54
Street Crescent Head
File: T6-04-498

DES10 - Proposed Two-storey Dwelling Lot14 DP882867 G58
36 Marlin Drive, South West Rocks
File: T6-04-555

DES11 - Proposed Two Storey Dwelling G66
Lot 70 DP1037721 No 15 Dilberang Close,
South West Rocks
File: T6-04-258

DES12 - Two Second Floor Residential Flat Buildings G75
Cnr Clyde And Forth Street, Kempsey
File: T6-03-563

DES13 - Proposed Two Storey Dwelling G83
Lot 28 Dp244900 No 28 Panorama Avenue,
South West Rocks
File: T6-04-503

DES14 - Subdivision Of Lot 2 Dp810091 No 14-20 G92
Canane Street, Smithtown
File: T6-04-093

DES15 - State of the Environment Report 2004 (2nd Draft) G97
File: T4-2

DIRECTOR ENGINEERING REPORT H1 - H25
DE1 - Kalateenee Recreational Reserve H1
File: R3-11 Copy: O3-8

DE2 - Gladstone SES Unit H2
File: E8-5 Copy: LA8201

DE3 - Road Naming H3
File: R8-2 Copy: R Hickeys Ck

DE4 - Public Gate H5
File: LA17817 Copy: R Crottys Ln

DE5 - Keep Australia Beautiful Clean Beach H6
File: B1-2

DE6 - Erection of Public Gate and Grid on Oakland Rd H7
Dondingalong
File: R8-14

DE7 - Mid North Weight of Loads Group H8
File: R8-190

DE8 - Floodplain Management Program H9
File: FM500

DE9 - Lower Macleay Flood Plain Management Plan H12
File: FM500

DE10 - Sporting Groups H14
File: R3-11

DE11 - Joe Donovan Complex, Stuarts Point H16
File: R3-22

DE12 - Questions Without Notice H17
File: C18-28

DE13 - Works in Progress H20
File: R8-2

DIRECTOR CORPORATE AND
COMMUNITY SERVICE’S REPORT I1 - I32
DCCS1 - Community Safety and Crime Prevention Plan I1
File: P8-2

DCCS2 - Statement of Bank Balances as at 31st October I4

DCCS3 - Statement of Investments as at 31st October I5

DCCS4 - Corporate and Community Services Department I6
July to September 2004 Report
File: C10-1

DCCS5 - Affixing Council Seal to Documents I19
File: L4-5, LA9508

DCCS6 - Request to Become 355 Committee - Macleay I21
Valley Music Ensemble
File: C18-23

DCCS7 - Returns Disclosing Interests of Councillors and I23
Designated Persons
File: C18-10

DCCS8 - Review of Rent Macleay River Historical Society I24
File: H5-2

DCCS9 - Proposed Meeting to Workshop to Develop a I29
Partnership with Health Related Organizations
File: H2-14

DCCS10 - Successful Grant - Mid North Coast Co-operative I31
Library Service
File: L4-2

DIRECTOR BUSINESS ENTERPRISES REPORT J1 - J15
DBE1 - Sale Yards - Quality Assurance J1
File: S1-2

DBE2 - Ranking for Water / Sewerage Grants J2
File: W1

DBE3 - Sewer Pricing for 2004 / 05 J3
File: S8-1

DBE4 - Tourism Banners J6
File: T3-2

DBE5 - Tender - Purchase of Water Pipes J8
File: C15-667

DBE6 - Fleet Management J10
File: P6-2

DBE7 - Works in Progress J11
File: W1-2

GENERAL MANAGER’S REPORT K1 - K5
GM1 - Outstanding Reports and Resolutions K1
File: C18-2

GM2 - Works Program K4
File: A2-22

GM3 - Implementation of 2004 - 2005 Management Plan K5
File: A3-8

QUESTIONS WITHOUT NOTICE M1

THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE THAT DISCUSSION IS LIKELY TO TAKE PLACE WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.

MOTION FOR COMMITTEE N1

CONFIDENTIAL BUSINESS PAPER
COMMITTEE OF THE WHOLE

OFFICER’S REPORTS

DIRECTOR ENVIRONMENTAL SERVICES
CONFIDENTIAL REPORT G1 - G2

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
(Local Government Act 1993,section 10a (2) (g).
This report is submitted on a confidential basis as it contains information and matters of the following,
(g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege,

DES1 - Subdivision - Smithtown G1
File: T6-04-093

DIRECTOR BUSINESS ENTERPRISES
CONFIDENTIAL REPORT J1 - J2

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is submitted on a confidential basis as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. Local Government Act section 10A(2)(c).

DBE1 - Sale of Property at Aldavilla Road J1
File: W1-2

GENERAL MANAGER’S CONFIDENTIAL REPORT K1 - K6

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is submitted on a confidential basis as it involves advice concerning litigation or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege. (Local Government Act 1993, section 10A(2)(G)).

GM1 - Legal Matters K1
File: L3-1

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is submitted on a confidential basis as it involves advice concerning litigation or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege. (Local Government Act 1993, section 10A(2)(G)).

GM2 - Legal Matters K4
File: L3-1

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is submitted on a confidential basis as it involves advice concerning litigation or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege. (Local Government Act 1993, section 10A(2)(G)).

GM3 - Legal Matters K5
File: L3-1

OPEN COUNCIL
ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE
CONCLUSION

8 December 2004

The Extraordinary meeting of Kempsey Shire Council, will held in the Council Chambers on Wednesday 8th December 2004, commencing at the completion of the Works Inspection approximately 3.00pm.

APOLOGIES
ADOPTION OF AGENDA ORDER OF BUSINESS

DIRECTOR CORPORATE SERVICE’S REPORT J1 – J5
DCS1 - 2003 / 2004 Financial Statements and Auditors J1
Report
File: A2-22

PRESENTATION
Mr Wayne Russell from Council's auditors Price Waterhouse and Cooper will address Council regarding the auditor's report.

CONCLUSION