DECLARATIONS OF INTEREST

ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER ORDINARY MINUTES 8TH AUGUST 2006 (FOR CONFIRMATION)

PUBLIC FORUM

CONSIDERATION OF LATE REPORTS

Consideration of late reports to determine whether they should be dealt with or deferred.

CONSIDERATION OF REPORTS RELATING TO PUBLIC FORUM MATTERS

ADOPTION OF AGENDA ORDER OF BUSINESS

MAYORAL MINUTE A1 – A7

MM1 - Mid North Coast Group of Councils A1
File: 131

MM2 - Sydney Meetings A3
File: 344

MM3 - Mayoral Report A5
File: 380

MM4 - Sustainability Conference A6
File: 165

GENERAL MANAGERS EXTRA-ORDINARY REPORT C1 – C9

C1 - Election of Mayor C1
File: 740

C2 - Election of Deputy Mayor C3
File: 740

C3 - Fixing of Date, Time and place of Ordinary Meetings C3
File: 335

C4 - Fixing the Time and Manner of Giving Notice of C4
Ordinary and Extraordinary Meetings
File: 335

C5 - Standing and Special Committees C4
File: 335

C6 - Appointment of Delegates to Committees C5
File: 198

NOTICE OF MOTION D1 – D8

NOM1 - Kempsey Showground D1
File: LA2942

NOM2 - Regional Planning D3
File: 879

NOM3 - North/South Transport Corridor D4
File: 436

NOM4 - Solar Photo Electric Cells D6
File: 707

NOM5 - Heavy Vehicle Parking Area D7
File: 221

NOM6 - Street Lighting in South Kempsey D8
File: 186

RESCISSION MOTION E1 – E3

RM1 - Code of Meeting Practice Amendments E1
File: 395

RM2 - Herbert Appleby Crescent E2
File: LA5942

DELEGATE’S REPORT F1 – F4

DR1 - Mid North Coast Weeds Advisory Committee F1
File: 373

DR2 - Mental Health Services F2
File: 419

DIRECTOR SUSTAINABLE DEVELOPMENT SERVICES REPORT G1 – G73

DSDS1 - Proposed Rezoning – Nicholson St G1
South Kempsey. Draft Kempsey Local Environmental Plan
1987 (Amendment No. 98)
File: T5-98

DSDS2 - Saltwater Creek Catchment Flood Study G4
File: E10

DSDS3 - Saltwater Creek and Lagoon Estuary Management Plan G6
File: 385

DSDS4 - Killick Creek Estuary Management Study and Plan G19
File: E10

DSDS5 - Exhibition of Local Environmental Study (LES) and Draft Local G24 Environmental Plan (LEP) Former Shell Site, Phillip Drive, South West Rocks
File: T5-94

DSDS6 - Building and Development G27
File: 329

DSDS7 - Demolition of 3 Dwellings, Lots 1, 2, & 3 G35
DP334317 28, 30, 32 Tozer Street, West Kempsey
File: T6-06-216

DSDS8 - Demolition or Removal of Dwelling G40
File: T6-06-255 & T6-06-256

DSDS9 - Subdivision of Lots B and C, DP399906 G49
Off Croads Esplanade, Smithtown
File: T6-05-117

DSDS10 - Food Surveillance Update G54
File: 128

DSDS11 - Proposed Alterations and Additions to an existing G56
two (2) storey Dwelling
File: T6-06-74

DIRECTOR SHIRE SERVICES REPORT H1 – H37

DSS1 - Local Government Aboriginal Network Conference 2006 H1
File: 19

DSS2 - Macleay Valley Emergency Risk Management Study H2
File: 811

DSS3 - Surf Life Saving H4
File: 590

DSS4 - Street Naming H6
File: 147

DSS5 - Youth Information Referral Service H8
File: 343

DSS6 - Hat Head Sewerage H10
File: 217

DSS7 - Kempsey District Silver Band H12
File: 184

DSS8 - Visitor Information Centre, South West Rocks H14
File: LA19251

DSS9 - Floodplain Management Plan H17
File: FM565 2006/07

DSS10 - Contribution to Works – Footpath Paving H18
File: 8

DSS11 - Tender No. 909 – Purchase and Removal Bulding H20
Smithtown Tennis Club House
File: 909

DSS12 - Donations/Grants and Subsidies H22
File: 3

DSS13 - 2007 Australia Day H24
File: 247

DSS14 - Yessabah Nature Reserve H26
File: LA23077

DSS15 - Kempsey Swimming Pool H28
File: 460

DSS16 - Asset Management Plan H29
File: 378

DSS17 - Construction of State Emergency Services H35
Headquarters Building
File: 865

DIRECTOR CORPORATE SERVICES REPORT J1 – J51

DCS1 - Statement of Bank Balances as at 31st August 2006 J1
File: 454

DCS2 - Statement of Investments as at 31st August 2006 J2
File: 303

DCS3 - Review of Committee Effectiveness J3
File: 470

DCS4 - Vandalism Cost to Council J5
File: 657

DCS5 - Affixing of Council’s Seal – Section 88E J8
Instrument Council V Mobbs
File: T6-05-182

DCS6 - Reclassification of Council Land at J9
29-33 Elbow St, West Kempsey
File: LA944

DCS7 - Councillors requests for access to Records J11
File: 367

DCS8 - Conferences and Seminars J12
File: 117

DCS9 - Air Conditioning Units in Chambers and Committee Room J14
File: 398

DCS10 - 2006 Statewide Mutual Risk Management Conference J16
File: 388

DCS11 - Policy – Payment of Expenses and Provision of FacilitiesJ19
to the Mayor and Councillors
File: 276

DCS12 - Holiday Parks Six Monthly Report J21
File: 120

DCS13 - Saleyard Six Monthly Report J30
File: 255

DCS14 - Kempsey Airport Six Monthly Report J35
File: 183

DCS15 - Loans – Hat Head Holiday Park J38
File: 314

DCS16 - Fleet Management Annual Review Report J40
File: 468

DCS17 - Fleet Management J46
File: 151

DCS18 - IPWEA Plant & Vehicle Management Seminar J47
File: P6-2

DCS19 - Promoting Better Practice – Action Plan J50
Review of Progress
File: 458

GENERAL MANAGER’S REPORT K1 – K17

GM1 - Outstanding Reports/Resolutions K1
File: 149

GM2 - Works Program K4
File: 153

GM3 - Local Travel Agent K5
File: 328

GM4 - Efficiencies and Savings K6
File: 584

GM5 - Focus Groups – RES K13
File: 727

GM6 - Organisational Restructure K14
File: 924

GM7 - Purchase of Lot 1, Elrington Lane K16
File: LA3623

COMMITTEE REPORTS L1 – L4

QUESTIONS WITHOUT NOTICE M1

THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE THAT DISCUSSION IS LIKELY TO TAKE PLACE WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.

MOTION FOR CONFIDENTIAL COMMITTEE N1

CONFIDENTIAL BUSINESS PAPER

DIRECTOR SUSTAINABLE DEVELOPMENT SERVICES CONFIDENTIAL REPORT G1 – G5

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is considered on a confidential basis as it contains advice concerning the litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege (Local Government Act 1993, Section 10A(2)(g)).

DSDS1 - Community Based Heritage Study G1
CONF. File: 138

DIRECTOR SHIRE SERVICES CONFIDENTIAL REPORT H1 – H7

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is submitted on a confidential basis as it involves information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business. (Local Government Act 1993, section 10A(2)(c))

On balance, the public interest in preserving the confidentiality of the commercial information supplied, outweighs the public interest in openness and transparency in council decision making by discussing the matter in open meeting.

DSS1 - Jerseyville and Greenhills LPGP H1
CONF. Sewerage Systems
File: 148 & 224

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is submitted on a confidential basis as it involves information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business. (Local Government Act 1993, section 10A(2)(c))

On balance, the public interest in preserving the confidentiality of the commercial information supplied, outweighs the public interest in openness and transparency in council decision making by discussing the matter in open meeting.

DSS2 - Floodway Clearance Program H5
CONF. File: FM500

GENERAL MANAGER’S CONFIDENTIAL REPORT K1 – K3

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is considered on a confidential basis as it contains advice concerning the litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege (Local Government Act 1993, Section 10A(2)(g)).

On balance, the public interest in preserving the confidentiality of the advice outweighs the public interest in openness and transparency in council decision making by discussing the matter in open meeting.

GM1 - Legal Matters K1
CONF. File: 155

OPEN COUNCIL

ADOPTION OF REPORT OF THE CONFIDENTIAL COMMITTEE OF THE WHOLE

CONCLUSION