PRESENTATION

At 12.30pm Council’s auditor’s Price Waterhouse Coopers will be presenting the auditor’s report for the year ended 30.6.06 and then have been invited to lunch.

DECLARATIONS OF INTEREST

ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER ORDINARY MINUTES 16TH JANUARY 2007 (FOR CONFIRMATION)

PUBLIC FORUM

CONSIDERATION OF LATE REPORTS

Consideration of late reports to determine whether they should be dealt with or deferred.

CONSIDERATION OF REPORTS RELATING TO PUBLIC FORUM MATTERS

ADOPTION OF AGENDA ORDER OF BUSINESS

MAYORAL MINUTE A1 – A12

MM1 - Attendance at Hobart LGMA Conference A1
File: 165

MM2 - Attendance at LGSA Tourism Conference A2
File: 152

MM3 - Request from Mid Lachlan Alliance of Councils A2
File: 132

MM4 - Beach Awards A3
File: 642

MM5 - General Manager’s Performance Review A4
File: S10-13

MM6 - Integrated Planning and Reporting A5
File: 111

MAYORAL SUPPLEMENTARY MINUTE

MM6 SUPP - Mayoral Activities for Januay 2007
File: 380

ITEMS TABLED FOR INFORMATION B1 – B17

Copy of report DCCS12 Presentation of the 2005 / 2006 B1
Financial Statements and Auditor’s Report submitted to
January 16th 2007 Ordinary Meeting

NOTICE OF MOTION D1 – D3

NOM1 - Motion for Shires Association Annual Conference D1
File: 152

NOM2 - LGSA, LGMA and ALGA Conference Delegates D2
File: 152

NOM3 - Subdivision of Lots A and B, DP399906 off Croads Esplanade D2
Smithtown
File: T6-06-531

DELEGATE’S REPORT F1 – F2

DR1 - Kempsey Medical Sciences Scholarships F1
File: 7

DIRECTOR SUSTAINABLE DEVELOPMENT SERVICES REPORT G1 – G32

DSDS1 - Appeal by Witzig Schulz Architects & Planners 3 Lot G1
Subdivision, Boundary & Adjustment Demolition of Dwelling
13 Dulconghi Street & 36 Stewart Street, Crescent Head
File: T6-05-273

DSDS2 - Strategic Planning Program G2
File: 584

DSDS3 - Economic Development Strategic Plan G12
File: 584

DSDS4 - Building and Development G25
File: 329

DIRECTOR SHIRE SERVICES REPORT H1 – H15

DSS1 - Kawana Lane H1
File: R.Kawana Ln

DSS2 - Stuarts Point Town Improvement Program H3
File: 153

DSS3 - Timber Bridge Partnership Program H5
File: 61

DSS4 - Floodplain Management Program 2007 / 2008 H7
File: FM500

DSS5 - Rural Fire Service H11
File: 441

DSS6 - Water Distribution Incident – January 2007 H13
File: 883

DIRECTOR CORPORATE & COMMUNITY SERVICES REPORT J1 – J29

DCCS1 - Statement of Bank Balances as at 31st January 2007 J1
File: 454

DCCS2 - Statement of Investments as at 31st January 2007 J2
File: 303

DCCS3 - Fleet Management J3
File: 151

DCCS4 - Financial Statement for the Period to 31st December 2006 J4
File: 321

DCCS5 - Report on Library Benchmarking J7
File: 261

DCCS6 - Policy – Payment of Expenses and Provision of Facilities to J9
The Mayor and Councillors
File: 276

DCCS7 - 2006 / 07 Community Survey J11
File: 359

DCCS8 - Conferences and Seminars J17
File: 117

DCCS9 - Kempsey Shire 2004 – 2009 Social Plan Progress Update J18
File: 70

DCCS10 - Home and Community Care Program – Affixing Council Seal J19
To Documents
File: 543

DCCS11 - Councillors Requests for Access to Records J21
File: 367

DCCS12 - Affixing Council’s Seal J22
File: LA19896

DCCS13 - Tender for the Supply of Ready Mix Concrete J23
File: 264

DCCS14 - Tender – Motor Grader J24
File: 932

DCCS15 - Upgrade and Improvement Program for Stuarts Point J26
Holiday Park
File: 402

DIRECTOR CORPORATE AND COMMUNITY SERVICES SUPPLEMENTARY REPORTS

DCCS16 SUPP - Youth Sport Institute
File: 927

GENERAL MANAGER’S REPORT K1 – K16

GM1 - Outstanding Reports / Resolutions K1
File: 149

GM2 - Works Program K5
File: 153

GM3 - Quarterly Report to 31st December 2006 K6
File: 339

GM4 - Long Term Financial Plan K7
File: 321

GM5 - Community Strategic Plan K8
File: 927

GM6 - Annual Report 2005 – 06 K11
File: 433

GM7 - Correspondence and Complaint Handling K12
File: 584

COMMITTEE REPORTS L1 – L18

Aboriginal Liaison Committee Meeting held 22.11.06 L1 – L13

Local Traffic Committee Meeting held 5.2.07 L14 – L18

THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE THAT DISCUSSION IS LIKELY TO TAKE PLACE WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.

MOTION FOR CONFIDENTIAL COMMITTEE N1

CONFIDENTIAL BUSINESS PAPER

CONFIDENTIAL COMMITTEE OF THE WHOLE OFFICER’S REPORTS

DIRECTOR SHIRE SERVICES CONFIDENTIAL REPORT H1 – H5

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is submitted on a confidential basis as it involves information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business. (Local Government Act 1993, section 10A(2)(c))

On balance, the public interest in preserving the confidentiality of the commercial information supplied, outweighs the public interest in openness and transparency in council decision making by discussing the matter in open meeting.

DSS1 - West Kempsey Sewage Treatment Plant Proposed H1
CONF. Wastewater Recycling Scheme
File: 694 & 645

GENERAL MANAGER’S CONFIDENTIAL REPORT K1 – K4

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is submitted on a confidential basis as it involves advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege. (Local Government Act 1993, Section 10A(2)(g))

On balance, the public interest in preserving the confidentiality of the advice outweighs the public interest in openness and transparency in Council decision making by discussing the matter in open meeting.

GM1 - Various Legal Matters – Current Position K1
CONF. File: 155

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is submitted on a confidential basis as it involves personnel matters concerning particular individuals (other than Councillors). (Local Government Act 1993, section 10A(2)(a))

GM2 - Cadetship Program K2
CONF. File: 924

OPEN COUNCIL

ADOPTION OF REPORT OF THE CONFIDENTIAL COMMITTEE OF THE WHOLE

CONCLUSION