APOLOGIES

DECLARATIONS OF INTEREST

ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER

ORDINARY MINUTES 10TH JULY 2007 (FOR CONFIRMATION)

EXTRAORDINARY MINUTES 27TH JULY 2007 (FOR CONFIRMATION)

PRESENTATION
At 10.30am there will be a presentation of Certificate of Merit to Kira McGoldrick for achievements in cricket (indoor and outdoor).

PUBLIC FORUM

1. Mr Colin Farqhuarson will address Council regarding item NOM5 Representations re Kempsey District Hospital (Page D3)
2. Mr Colin Farqhuarson will address Council regarding item NOM8 Public Clinic Dental Services (Page D6)

CONSIDERATION OF LATE REPORTS
Consideration of late reports to determine whether they should be dealt with or deferred.

CONSIDERATION OF REPORTS RELATING TO PUBLIC FORUM MATTERS

ADOPTION OF AGENDA ORDER OF BUSINESS

MAYORAL MINUTE A1 – A6

MM1 - Aboriginal Liaison Officer Position A1
File: 538

MM2 - Request for Donation A2
File: 3

MM3 - Mayoral Activities for July 2007 A3
File: 380

MM4 - Response re NSW Rural Taskforce Meeting A4
File: *

MM5 - Rural and Regional Services Delivery Conference A5
File: 162

ITEMS TABLED FOR INFORMATION B1

NOTICE OF MOTION D1 – D7

NOM1 - Service Centre and Transport Interchange Site D1
File: *

NOM2 - Proposed Performance Management System D1
File: *

NOM 3 - Let’s Make it Better Project D2
File: *

NOM4 - Clearing of Undergrowth on Vacant Crown Land D2
File: *

NOM5 - Representations re Kempsey District Hospital D3
File: 265

NOM6 - Planning for Christmas 2007 D4
File: *

NOM7 - Riverside Taste and Sounds of the Macleay D5
File: *

NOM8 - Public Clinic Dental Services D6
File: *

DELEGATE’S REPORTS F1 – F13

DR1 - National Local Roads and Transport Congress F1
File: 19

DR2 - Marsdens Law Group – Local Government F3
Planning and Environment Law Conference
File: 166

DR3 - Saleyards Annual Conference F6
File: 388

DR4 - Philippine Independence Day Celebrations F10
File: 413

DR5 - Bushfire Zone Liaison Committee Meeting F11
File: *

DR6 - Bushfire Management Committee Meeting F12
File: *

DIRECTOR SUSTAINABLE DEVELOPMENT SERVICES REPORTS G1 – G28

DSDS1 - Subdivision Review Process – Draft Guide for Certification G1
Of Civil Engineering Design Work
File: 126

DSDS2 - Local Development Performance Monitoring 2005 - 2006 G8
File: 553

DSDS3 - Strategic Planning Program G11
File: 584

DSDS4 - Gills Bridge Creek Rehabilitation Plan G22
File: 863

DSDS5 - Building and Development G24
File: 329

DIRECTOR SUSTAINABLE DEVELOPMENT SERVICES SUPPLEMENTARY REPORT

DSDS6 SUPP - Lease of Crown Reserve 96901, Lot 298, DP 722758, South
Kempsey, for Wutuma Aboriginal Keeping Place, Part Reserve 669870
File: T6-00-407

DIRECTOR SHIRE SERVICES REPORTS H1 – H16

DSS1 - Sherwood Road Sewerage H1
File: 223

DSS2 - Voluntary House Raising Scheme H3
File: FM5

DSS3 - 2007 – 2012 Transportation Infrastructure Delivery Program H5
File: 697

DSS4 - Kempsey Showground H8
File: LA2942

DSS5 - Spray Sealing and / or Supply of Sealing Aggregate H11
File: 1032

DSS6 - Temporary Road Closure – Lower Belgrave Street H13
File: *

DSS7 - Floodplain Management Plan H15
File: FM565 2007 / 08

DIRECTOR SHIRE SERVICES SUPPLMENTARY REPORT

DSS8 SUPP - Mungay Creek Bridge
File: 680

DIRECTOR CORPORATE & COMMUNITY SERVICES REPORTS J1 – J28

DCCS1 - Statement of Bank Balances as at 31st July 2007 J1
File: 454

DCCS2 - Statement of Investments as at 31st July 2007 J1
File: 303

DCCS3 - Fleet Management J2
File: 212

DCCS4 - Response from Ministers for Police and Juvenile Justice Re MOU J3
File: 69

DCCS5 - Response to Letters Dealing with Oral Health Services J5
File: 265

DCCS6 - Increase in Oral Health Services in NSW J6
File: 265

DCCS7 - Port Macquarie Hastings Council’s Successful Submission for J7
An Ageing In Place Coordination Project
File: 265

DCCS8 - Local Government Aboriginal Network Conference 2007 J8
File: 19

DCCS9 - Smithtown Medical Centre J10
File: LA12470

DCCS10 - Goori Home Modification Services J11
File: 265

DCCS11 - Tender for the Supply and Delivery of Pipes and Associated Fittings J12
File: 264

DCCS12 - Tender for the Supply of Steel Reinforced Pipes and Associated J14
Drainage Products
File: 264

DCCS13 - Donations Policy and Procedures J16
File: 126

DCCS14 - Development of Kempsey Airport J20
File: 183

DCCS15 - Review of Fleet Management J22
File: 212

DCCS16 - Fleet Business Plan J23
File: 468

DCCS17 - NSW Annual Aboriginal Knockout Carnival, Kempsey J24
File: 56

DCCS18 - Affixing Council Seal J27
File: 980

DIRECTOR CORPORATE AND COMMUNITY SERVICES SUPPLEMENTARY REPORT

DCCS 19 SUPP - Review of Fleet Management
File: 212

GENERAL MANAGER’S REPORT K1 – K24

GM1 - Outstanding Reports / Resolutions K1
File: 149

GM2 - Works Program K4
File: 153

GM3 - Seminars K4
File: 87

GM4 - Constitutional Referendums K6
File: *

GM5 - Council Meeting Arrangements K7
File: *

GM6 - Correspondence and Complaint Handling K10
File: 584

GM7 - Financial Statement for the Period Ending 30th June 2007 K13
File: 321

GM8 - Workforce Planning K17
File: *

GM9 - Local Government Association Conference K19
File: 166

GM10 - Quarterly Report on Implementation of 2006 – 2007 K20
Management Plan
File: 339

COMMITTEE REPORTS L1 – L15

Aboriginal Liaison Committee Meeting held 5th July 2007 L1

Traffic Committee Meeting held 11th July 2007 L9

QUESTIONS WITHOUT NOTICE M1

MOTION FOR CONFIDENTIAL COMMITTEE N1

CONFIDENTIAL BUSINESS PAPER

CONFIDENTIAL COMMITTEE OF THE WHOLE OFFICER’S REPORTS

DIRECTOR SUSTAINABLE DEVELOPMENT SERVICES CONFIDENTIAL REPORTS G1 – G3

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

In accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in section 10A(2) of the Act, and should be dealt with in a part of the meeting closed to the media and public.

Set out below is section 10A(2) of the Local Government Act 1993 in relation to matters which can be dealt with in the closed part of a meeting.

The matters and information are the following:

(e) information that would, if disclosed, prejudice the maintenance of law

DSDS1 CONF - Unauthorised Shop G1
File: T6-02-126

DIRECTOR SHIRE SERVICES CONFIDENTIAL REPORT H1 – H3

REASONS FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

In accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in section 10A(2) of the Act, and should be dealt with in a part of the meeting closed to the media and public.

Set out below is section 10A(2) of the Local Government Act 1993 in relation to matters which can be dealt with in the closed part of a meeting.

The matters and information are the following:
(d) commercial information of a confidential nature that would, if disclosed;
(i) prejudice the commercial position of the person who supplied it,

DSS1 CONF - Collective Tendering – Collection of Scrap Metal H1
File: 1031

GENERAL MANAGER’S CONFIDENTIAL REPORT K1 – K4

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is submitted on a confidential basis as it involves advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege. (Local Government Act 1993, Section 10A(2)(g))

On balance, the public interest in preserving the confidentiality of the advice outweighs the public interest in openness and transparency in Council decision making by discussing the matter in open meeting.

GM1 CONF - Various Legal Matters – Current Position K1
File: 155

OPEN COUNCIL

ADOPTION OF REPORT OF THE CONFIDENTIAL COMMITTEE OF THE WHOLE

CONCLUSION