OPENING PRAYER

"Dear Lord, help us in our deliberations today so that our decisions will be for the greater good for the whole of Kempsey Shire - Amen".

APOLOGIES

DECLARATIONS OF INTEREST

ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER

MINUTES OF THE ORDINARY MEETING 10TH MARCH 2009 (FOR CONFIRMATION)

MINUTES OF THE EXTRAORDINARY MEETING 16TH MARCH 2009 (FOR CONFIRMATION)

MINUTES OF THE WORKS INSPECTION COMMITTEE MEETING 23RD MARCH 2009 (FOR CONFIRMATION)

PUBLIC FORUM

CONSIDERATION OF LATE REPORTS
Consideration of late reports to determine whether they should be dealt with or deferred.

CONSIDERATION OF REPORTS RELATING TO PUBLIC FORUM MATTERS

ADOPTION OF AGENDA ORDER OF BUSINESS

MAYORAL MINUTE A1 – A9

MM1 - Caravan Parks Levy Committee A1
File: 314 CC:LA20082, 120

MM2 - Australia Day - Ambassador A2
File: 247

MM3 - Crescent Head Works A3
File: 198

MM4 - Mid North Coast Area Consultative Committee A4
File: 283

MM5 - Crown Land South West Rocks A4
File: LA5054

MM6 - Economic Development Office A5
File: 398 CC:LA1112

MM7 - North Coast Academy of Sport A6
File: 25

MM8 - Kempsey District Hospital A7
File: 265

MM9 - Local Water Utilities Inquiry Forum A8
File: 241 CC:150

MM10 - Roads to Recovery A9
File: 197

MAYORAL SUPPLEMENTARY MINUTE

MM11 SUPP - Recruitment of New General Manager
File: 1252

MM12 SUPP - Australian Electoral Commission
File: 1049

NOTICE OF MOTION D1 – D3

NOM1 - Energy Consumption and Greenhouse Gas Emission Savings D1
File: 707

NOM2 - Thompson Health Care D2
File: T6-06-313

NOM3 - Waste Services D3
File: T2008-001

DELEGATE’S REPORT F1 – F10

DR1 - Australian Coastal councils conference F1
File: 357

DR2 - NSW Local Government Shires Association Tourism F4
Conference 2009 File: 165

DR3 - Floodplain Management Authorities AGM and Quarterly F7
Meeting File: 165

DIRECTOR SUSTAINABLE DEVELOPMENT SERVICES REPORT G1 – G69

DSDS1 - Review of Contributions G1
File: T6-06-313

DSDS2 - Construct Additional Dwelling & Subdivision On Completion G3
File: T6-04-407

DSDS3 - Strategic Planning Program G18
File: 584

DSDS4 - Local Environmental Plan Amendment No 102 G31
Heritage Amendment
File: T5-102

DSDS5 - Draft Comprehensive Koala Plan Of Management G32
File: 1053

DSDS6 - February 2009 Fish Kills – Macleay River, Belmore River, G34
Kinchela Creek & Killick Creek
File: 1275 CC:267

DSDS7 - Orders Policy Part A & B G36
File: 001

DSDS8 - Testing For Heavy Metals In The Macleay River G37
File: 588

DSDS9 - Building And Development G39
File: 329

DSDS10 - Changes In Regional Development G48
File: 283 CC:198

DSDS11 - Economic Development Manager’s Monthly Report G50
File: 584

DSDS12 - Tourism Strategic Plan Implementation Report G51
File: 383

DSDS13 - Section 82A Review of Determination G56
File: T6-07-76

DSDS14 - Proposed Rezoning for a Crematorium (Including Funeral G59
Chapel), and Funeral Parlor (Including Mortuary)
File: T5-108

DIRECTOR SHIRE SERVICES REPORT H1 – H28

DSS1 - Supply and Use of Reclaimed Effluent at Frederickton H1
File: 694

DSS2 - Hat Head Sewerage Scheme – Progress Report H6
File: 217

DSS3 - Kempsey Golf Club Request for Water Meter Downsizing H11
File: LA2523

DSS4 - Supply and Use of Reclaimed Water H12
File: 694

DSS5 - Draft Amendments to the Existing Water Supply and Conenctions Policy H14
File: 126

DSS6 - IPWEA NSW Division State Conference 2009 and Local Roads Congress H16
File: 19

DSS7 - Agreement to Extend Pool Season at Kempsey Pool Complex H17
File: 968

DSS8 - Removal of Shade Sails – Clyde Street Mall H19
File: 369

DSS9 - Tozer Street Replanting H20
File: 55

DSS10 - Fishing Fleet Facilities – Back Creek, South West Rocks H22
File: LA22499

DSS11 - Lower Macleay Flood Mitigation Structures H23
File: 1275 CC:FM560

DSS12 - Waste Contract – Fees to Vary Bins Size H26
File: 195 CC:339, T2008-001, 153

DIRECTOR CORPORATE & COMMUNITY SERVICES REPORT J1 – J29

DCCS1 - Statement of Bank Balances as at 25th March 2009 J1
File: 1028

DCCS2 - Statement of Investments as at 30th March 2009 J1
File: 303

DCCS3 - Fleet Management J2
File: 151

DCCS4 - June Ordinary Meeting at Bellbrook J4
File: 335

DCCS5 - Kempsey Airport Taxiway J5
File: 183

DCCS6 - Review of Fees for Horseshoe Bay Holiday Park J6
File: 120

DCCS7 - Youth Issues J8
File: 343 CC:1235

DCCS8 - Donation Request – Crescent Head Lions Club J13
File: 3

DCCS9 - Community Grants Program J15
File: 126

DCCS10 - In Living Memory Exhibition Launch J17
File: 261

DCCS11 - Review of Events Management Policy and Process C21:22 J18
File: 126

DCCS12 - Seniors Week Activities J20
File: 467

DCCS13 - South Kempsey Park Lachlan Street – Safety Concerns J22
File: 69 CC:LA18897

DCCS14 - Youth Access Centre (YAC) J24
File: LA2767 CC:343

DCCS15 - Mid North Group of Councils Human Services Group J28
File: 131

DIRECTOR CORPORATE & COMMUNITY SERVICES SUPPLEMENTARY REPORT

DCCS16 SUPP - Work for the Dole Program between H & H Accredited Training
Australasia Inc. and Council
File: 282

GENERAL MANAGER’S REPORT K1 – K14

GM1 - Outstanding Reports / Resolutions K1
File: 149

GM2 - Works Program K4
File: 153

GM3 - Country Mayors Meeting K5
File: 344

GM4 - Landsborough Street Car Park Redevelopment K7
File: 674

GENERAL MANAGER'S SUPPLEMENTARY REPORT

GM5 SUPP - Special Rate Consultation
File: 483

QUESTIONS WITHOUT NOTICE M1

THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE THAT DISCUSSION IS LIKELY TO TAKE PLACE WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.

MOTION FOR CONFIDENTIAL COMMITTEE N1

CONFIDENTIAL BUSINESS PAPER

CONFIDENTIAL COMMITTEE OF THE WHOLE OFFICER’S REPORTS

DIRECTOR SHIRE SERVICES CONFIDENTIAL REPORT H1 – H6

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

The following report is submitted on a confidential basis as it involves commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. (Local Government Act 1993, section 10A(2)(d)(i))

On balance, the public interest in preserving the confidentiality of the commercial information supplied, outweighs the public interest in openness and transparency in council decision making by discussing the matter in open meeting.

DSS1 CONF - Traffic Management Tender T70809MNC H1
File: 264

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

The following report is submitted on a confidential basis as it involves commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. (Local Government Act 1993, section 10A(2)(d)(i))

On balance, the public interest in preserving the confidentiality of the commercial information supplied, outweighs the public interest in openness and transparency in council decision making by discussing the matter in open meeting.

DSS2 CONF - Sherwood Road / Ponds Way Environmental Improvement Precinct: Status Report H2 File: 223

DIRECTOR CORPORATE AND COMMUNITY SERVICES CONFIDENTIAL REPORT J1 – J3

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

The following report is submitted on a confidential basis as it involves information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business. (Local Government Act 1993, section 10A(2)(c))

On balance, the public interest in preserving the confidentiality of the commercial information supplied, outweighs the public interest in openness and transparency in council decision making by discussing the matter in open meeting.

DCCS1 CONF - Sale of Aged Care Units J1
File: LA19692, LA1800, LA3435, LA20868

GENERAL MANAGER’S CONFIDENTIAL REPORT K1 – K5 Section 10A(2)(g) – Legal Proceedings

The following report is submitted on a confidential basis as it involves advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege. (Local Government Act 1993, Section 10A(2)(g))

On balance, the public interest in preserving the confidentiality of the advice outweighs the public interest in openness and transparency in Council decision making by discussing the matter in open meeting.

GM1 CONF - Various Legal Matters – Current Position K1
File: 155

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

The following report is submitted on a confidential basis as it involves commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. (Local Government Act 1993, section 10A(2)(d)(i))

On balance, the public interest in preserving the confidentiality of the commercial information supplied, outweighs the public interest in openness and transparency in council decision making by discussing the matter in open meeting.

GM2 CONF - Macleay Vocational College K4
File: LA2608

OPEN COUNCIL

ADOPTION OF REPORT OF THE CONFIDENTIAL COMMITTEE OF THE WHOLE

CONCLUSION

At the conclusion of the meeting there will be a meeting of the South West Rocks Holiday and Leisure Reserve – Reserve Trust.