OPENING PRAYER

"Dear Lord, help us in our deliberations today so that our decisions will be for the greater good for the whole of Kempsey Shire - Amen".

APOLOGIES

DECLARATIONS OF INTEREST

ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER

MINUTES OF THE ORDINARY MEETING 11 AUGUST 2009 (FOR CONFIRMATION)

MINUTES OF THE WORKS INSPECTION COMMITTEE MEETING 24 AUGUST 2009 (FOR CONFIRMATION)

PUBLIC FORUM

CONSIDERATION OF LATE REPORTS
Consideration of late reports to determine whether they should be dealt with or deferred.

CONSIDERATION OF REPORTS RELATING TO PUBLIC FORUM MATTERS

ADOPTION OF AGENDA ORDER OF BUSINESS

MAYORAL MINUTE A1 – A9

MM1 - Sydney Meetings A1
File: 344 Copy: 118

MM2 - Mayoral Activities A3
File: 380

MM3 - Visits – State and Federal Governments A4
File: 165 Copy: 552

MM4 - NSW Fishing Clubs’ Association A6
File: 56

MM5 - Annual Review A6
File: 380

MM6 - Community Infrastructure Program A8
File: 1259

GENERAL MANAGER’S REPORTS C1 – C39

GM1 - Election of Mayor C1
File: 740

GM2 - Election of Deputy Mayor C3
File: 740

GM3 - Fixing of Time, Date and Place of Ordinary Meetings C4
File: 335

GM4 - Fixing of Time and Manner of Giving Notice of Ordinary and C6
Extraordinary Meetings
File: 335

GM5 - Review of Community Engagement Process and Advisory C7
Committee Structure
File: 1308

GM6 - Review of Committee Structure and Working Groups C11
File: 584

GM7 - Standing Committees C18
File: 335

GM8 - Review of Councillor Delegates to Committees C19
File: 198

GM9 - Advertising Costs C22
File: 53

GM10 - Landsborough Street Development C26
File: 674

GM11 - Meeting Procedures C28
File: 395 Copy: 458

GM12 - Code of Conduct Review Committee C30
File: 367

GM13 - IPART Draft Report on Local Government Revenue C31
File: 164

GM14 - Council Minutes Records C34
File: 395

GM15 - Outstanding Reports / Resolutions C35
File: 149

GM16 - Works Program C38
File: 153

SUPPLEMENTARY RESCISSION MOTION

RM1 SUPP - South Kempsey Park, Lachlan Street - Further Safety Concerns
File: 69

DELEGATE’S REPORT F1 – F7

DR1 - Professional Development from Local Government Learning F1
Solutions – Councillor Weekend Program: Friday 27 March
2009 & Saturday 28 March 2009
File: 163

DR2 - 1. NSW State Plan 2009 Review Consultation on 18 August 2009,
2. Prime Minister and Cabinet – Community Cabinet Public Forum on 25 August 2009
3. Turners Flat Bridge – ADF Project Proposal
File: 579, 552

DR3 - Country Week F6
File: 233

DIRECTOR SUSTAINABLE DEVELOPMENT SERVICES REPORT G1 – G44

DSDS1 - Economic Development Manager’s Monthly Report G1
File: 584

DSDS2 - Kempsey Shire Council – Draft Interim Sea Level Rise Policy G2
File: 1048 Copy: 1309 & 707

DSDS3 - Human Sign Project G4
File: 3

DSDS4 - Expressions of Interest Focus Group for Pacific Highway G7
Bypass Strategy for Kempsey
File: E2009-012 Copy: 118

DSDS5 - State of Environment Report 2008 / 09 - Comprehensive ReportG9
File: 715

DSDS6 - Safe Access for Meter Readers G13
File: 63

DSDS7 - Gazettal of Amendments to Kempsey Local Environmental G14
Plan – Amendment No.55 – “Saltwater” and Amendment
No. 94 – “Shell Oil Terminal”
File: T5-55 & T5-94

DSDS8 - Draft Comprehensive Kempsey Standard Local G16
Environmental Plan 2009
File: T5-06-03

DSDS9 - Draft Local Roads & Traffic Infrastructure Developer G27
Contribution Plan 2009
File: 556

DSDS10 - Building and Development G33
File: 329

DSDS11 - Draft Development Control Plan Old School Site, Gregory G42
Street, South West Rocks
File: T5-100

DIRECTOR SHIRE SERVICES REPORT H1 – H18

DSS1 - Gladstone State Emergency Services H1
File: 144 & 513

DSS2 - National Timber Councils Taskforce H3
File: 101

DSS3 - NSW Water Supply and Sewerage Performance Monitoring H5
Report 2007 / 08
File: 588

DSS4 - Hat Head, Smithtown, Mattys Flat Reserve, Boyters Lane H6
Playing Fields Prioritisation Committees – Appointment of
Community Members
File: 1304, 1305, 1306 & 1307

DSS5 - Council’s Responsibilities as Trustee of Crown Lands - H10
Outstanding Matters
File: 505, 749, 272, LA8505

DSS6 - Bellbrook Water Treatment Plant H13
File: LA8937, LA22187 Copy: 1292

DSS7 - Water Supply and Sewerage Billing for Periods Involving H15
Two Financial Years
File: 86

DSS8 - Review of Development Servicing Plans H16
File: T6-06-313

DIRECTOR CORPORATE & COMMUNITY SERVICES REPORT J1 – J40

DCCS1 - Statement of Bank Balances as at 31 August 2009 J1
File: 1028

DCCS2 - Statement of Investments as at 31 August 2009 J2
File: 303

DCCS3 - Financial Statement for the Period to 30 June 2009 J2
File: 321

DCCS4 - Fleet Management J6
File: 151

DCCS5 - Fleet Management Annual Review Report J7
File: 151

DCCS6 - Costs to Upgrade Entry Road to Crescent Head Reserve J11
File: 120 Copy: 314

DCCS7 - Saleyards Six Monthly Report J12
File: 255

DCCS8 - Kempsey Airport Six Monthly Report J16
File: 183

DCCS9 - Kempsey Airport Development J18
File: 183

DCCS10 - Holiday Parks Six Monthly Report J20
File: 120

DCCS11 - Community Safety and Crime Prevention Plan 2005 - 2008 Update J24
File: 560

DCCS12 - Cultural Plan 2002 – 2007 Update J26
File: 625

DCCS13 - Donations Requests J28
File: 3

DCCS14 - Inaugural NSW Youth Council Conference J30
File: 165

DCCS15 - Macleay Argus Business Awards 2009 J31
File: S10-13

DCCS16 - Community Services Forum J32
File: 388

DCCS17 - Kempsey Shire 2004 – 2009 Social Plan Progress Update J34
File: 70

DCCS18 - Grant Funding Received from Roads and Traffic Authority J35
(RTA) File: 211 Copy: 69

DCCS19 - Community Grants Program Allocation J36
File: 3

DCCS20 - Obsolete Computer Equipment J38
File: 577

DCCS21 - Electronic Appendices to Council Reports J39
File: 395

DIRECTOR CORPORATE & COMMUNITY SERVICES SUPPLEMENTARY REPORT J41 – J42

DCCS22 SUPP - Sale of Aged Care Units – Affixing Council’s Seal to Transfers J41
File: LA1800, LA1801, LA15597

QUESTIONS WITHOUT NOTICE M1

THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE THAT DISCUSSION IS LIKELY TO TAKE PLACE WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.

MOTION FOR CONFIDENTIAL SESSION N1

CONFIDENTIAL BUSINESS PAPER

GENERAL MANAGER’S CONFIDENTIAL REPORT C1 – C4

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is submitted on a confidential basis as it involves advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege. (Local Government Act 1993, Section 10A(2)(g))

On balance, the public interest in preserving the confidentiality of the advice outweighs the public interest in openness and transparency in Council decision making by discussing the matter in open meeting.

GM1 CONF - Various Legal Matters – Current Position C1
File: 155

DIRECTOR SUSTAINABLE DEVELOPMENT SERVICES CONFIDENTIAL REPORT G1 – G2

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is submitted on a confidential basis as it involves advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege. (Local Government Act 1993, section 10A(2)(g))

On balance, the public interest in preserving the confidentiality of the advice, outweighs the public interest in openness and transparency in council decision making by discussing the matter in open meeting.

DSDS1 CONF - Unsightly Premises – South Kempsey G1
File: 1713

DIRECTOR SHIRE SERVICES CONFIDENTIAL REPORT H1 – H3

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is submitted on a confidential basis as it involves information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business. (Local Government Act 1993, section 10A(2)(c))

On balance, the public interest in preserving the confidentiality of the commercial information supplied, outweighs the public interest in openness and transparency in council decision making by discussing the matter in open meeting.

DSS1 CONF - Sewage Pump Station for the Correctional Centre H1
File: LA11559

DIRECTOR CORPORATE & COMMUNITY SERVICES CONFIDENTIAL REPORT J1 – J3

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is submitted on a confidential basis as it involves information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business. (Local Government Act 1993, section 10A(2)(c))

On balance, the public interest in preserving the confidentiality of the commercial information supplied, outweighs the public interest in openness and transparency in council decision making by discussing the matter in open meeting.

DCCS1 CONF - Sale of Council Land J1
File: 1287 Copy: LA12779, 13208, 13207

OPEN COUNCIL

CONCLUSION