OPENING PRAYER

"Dear Lord, help us in our deliberations today so that our decisions will be for the greater good for the whole of Kempsey Shire - Amen".

APOLOGIES

DECLARATIONS OF INTEREST

ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER

MINUTES OF THE ORDINARY MEETING 13 OCTOBER 2009 (FOR CONFIRMATION)

MINUTES OF THE EXTRAORDINARY MEETING 23 OCTOBER 2009 (FOR CONFIRMATION)

PUBLIC FORUM

CONSIDERATION OF LATE REPORTS

Consideration of late reports to determine whether they should be dealt with or deferred.

CONSIDERATION OF REPORTS RELATING TO PUBLIC FORUM MATTERS

ADOPTION OF AGENDA ORDER OF BUSINESS

MAYORAL MINUTE MM1 – MM7

MM1 - Armidale – Dumaresq Council MM1
File: 782

MM2 - Local Government Conference – Tamworth MM2
File: 165
Appendix A Part 1, Appendix A Part 2

MM3 - Mayoral Activities MM6
File: 380

MAYORAL SUPPLEMENTARY MINUTES

MM4 SUPP - Horseshoe Bay Beach Park
File: 314 COPY: LA5312

MM5 SUPP - Pacific Highway Upgrade
File: 118
Appendix B

NOTICE OF MOTION NOM1

NOM1 - Sale of Land at 70 Cyrus Saul Circuit, Frederickton NOM1
File: LA22669

RESCISSION MOTION RM1 – RM3

RM1 - Hat Head Sewerage Scheme – Progress Report RM1
File: 217

RM2 - Point Plomer Road – Maintenance and Expenditure RM2
File: R Point Plome
Appendix A

DELEGATE’S REPORT DR1 – DR2

DR1 - Lower North Coast Zone Bush Fire Management Committee DR1
Fire Forum and Briefing
File: 1060

GENERAL MANAGER’S REPORT GM1 – GM14

GM1 - Implementation of new Integrated Planning GM1
and Reporting Framework
File: 579

GM2 - Name Change Survey GM2
File: 129

GM3 - Quarterly Report GM5
File: 339
Appendix A

GM4 - 50th Floodplain Management Authorities Conference GM6
File: 165

GM5 - Works Program GM8
File: 153
Appendix B

GM6 - Outstanding Reports/Resolutions GM9
File: 149

GENERAL MANAGER'S SUPPLEMENTARY REPORT

GM 7 SUPP - Report into Water and Sewer Operations
File: E2009-004 copy 584

DIRECTOR SUSTAINABLE DEVELOPMENT SERVICES REPORT SDS1 – SDS66

DSDS1 - Proposed alterations and additions to an existing SDS1
Two storey dwelling
File: T6-09-64
Appendix A, Appendix B, Appendix C

DSDS2 - Proposed Two Storey Dwelling SDS10
File: T6-00-331
Appendix D, Appendix E, Appendix F, Appendix G, Appendix H, Appendix I

DSDS3 - Strategic Planning Program SDS21
File: 584
Appendix J

DSDS4 - Draft Kempsey Town Centre Master Plan 2009 SDS35
File: T5-113

DSDS5 - Malbec Part 3A Application SDS37
File: T6-09-312
Appendix K, Appendix L

DSDS6 - Draft Local Growth Management Strategy - SDS39
Residential Component
File: 879
Kempsey Shire Council Local Growth Management Strategy - Residential Component

Appendix M Part 1, Appendix M Part 2, Appendix M Part 3

DSDS7 - Proposed Manufactured Home Estate SDS51
North Shore, Port Macquarie
File: T6-08-57

DSDS8 - Economic Development Monthly Report SDS53
File: 584
Appendix N

DSDS9 - Asphalt Batching Plant SDS55
File: T6-09-319

DSDS10 - Kempsey Shire Comprehensive State of the SDS57
Environment Report 2008/09
File: 715

DSDS11 - Building and Development SDS58
File: 329

DIRECTOR SHIRE SERVICES REPORT SS1 - SS14

DSS1 - Relocated Recycling bins Belgrave Street Carpark SS1
File: 648

DSS2 - Smithtown Town Improvement Works Committee SS2
File: 1307
Appendix A

DSS3 - Kundabung Waste and Recycling Extension SS3
File: T2008-01 CC: 491

DSS4 - Jacks Crossing Bridge – Christmas Creek SS5
File: 680

DSS5 - South Kempsey Park, Lachlan Street – SS8
Closure during Evenings File: 69
Appendix B

DSS6 - Bellbrook Water Treatment Plant SS13
File: LA8937, LA22187 CC: 1292

DIRECTOR CORPORATE & COMMUNITY SERVICES REPORT CCS1 – CCS18

DCCS1 - Statement of Bank Balances as at 30 October 2009 CCS1
File: 1028
Appendix A

DCCS2 - Statement of Investments as at 26 October 2009 CCS1
File: 303
Appendix B

DCCS3 - Presentation of the 2008/09 Financial Statements CCS2
and Auditor’s Report
File: 321
Appendix C Part 1, Appendix Part 2

DCCS4 - Financial Statement for the period to 30 September 2009 CCS9
File: 321
Appendix D

DCCS5 - Fleet Management CCS11
File: 151

DCCS6 - Funding Agreement – Aged Care Services CCS13
File: 543

DCCS7 - Contract of Services Between Enterprise and Training CCS14
Company Limited and Kempsey Shire Council
File: 282

DCCS8 - Affixing Council’s Seal – Airport Landing CCS15
File: LA31496 CC: LA31495

DCCS9 - Conferences and Seminars CCS16
File: 117

COMMITTEE REPORTS 1 – 4

Local Traffic Committee meeting held 28 January 2009 TRAFFIC1

QUESTIONS ON NOTICE M1

THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE THAT DISCUSSION IS LIKELY TO TAKE PLACE WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASONS STATED. MOTION FOR CONFIDENTIAL SESSION N1

CONFIDENTIAL BUSINESS PAPER

CONFIDENTIAL SESSION OFFICER’S REPORTS

GENERAL MANAGER’S CONFIDENTIAL REPORT GM1 – GM4

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is submitted on a confidential basis as it involves advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege. (Local Government Act 1993, Section 10A(2)(g))

On balance, the public interest in preserving the confidentiality of the advice outweighs the public interest in openness and transparency in Council decision making by discussing the matter in open meeting.

GM1 CONF - Various Legal Matters – Current Position GM1
File: 155

DIRECTOR SUSTAINABLE DEVELOPMENT SERVICES CONFIDENTIAL REPORT SDS1 – SDS3

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is submitted on a confidential basis as it involves information that would, if disclosed, prejudice the maintenance of law. (Local Government Act 1993, section 10A(2)(e))

On balance, the public interest in preserving the confidentiality of the information which relates to matters of law, outweighs the public interest in openness and transparency in council decision making by discussing the matter in open meeting.

DSDS1 CONF - Unauthorised Development SDS1
File: LA9164 CC: LA6198

DIRECTOR SHIRE SERVICES CONFIDENTIAL REPORT SS1 – SS6

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is submitted on a confidential basis as it involves commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. (Local Government Act 1993, section 10A(2)(d)(i)).

On balance, the public interest in preserving the confidentiality of the commercial information supplied outweighs the public interest in openness and transparency in Council decision making by discussing the matter in open meeting.

DSS1 CONF - Bellbrook Water Treatment Plant SS1
File: E2009-013 CC: 1292

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is submitted on a confidential basis as it involves commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. (Local Government Act 1993, section 10A(2)(d)(i)).

On balance, the public interest in preserving the confidentiality of the commercial information supplied outweighs the public interest in openness and transparency in Council decision making by discussing the matter in open meeting.

DSS2 CONF - Waste Collection Contract – Review of Tender rates SS3
File: T2008-001

OPEN COUNCIL

CONCLUSION