OPENING PRAYER

"Dear Lord, help us in our deliberations today so that our decisions will be for the greater good for the whole of Kempsey Shire - Amen".

APOLOGIES

DECLARATIONS OF INTEREST

ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER

MINUTES OF THE ORDINARY MEETING 8 SEPTEMBER 2009 (FOR CONFIRMATION)

MINUTES OF THE EXTRAORDINARY MEETING 14 SEPTEMBER 2009 (FOR CONFIRMATION)

PRESENTATION

At 10.15 am Mr Peter Thurtell, Superintendent Local Area Commander of NSW Police Force will conduct a 5 minute presentation and will join Councillors for morning tea afterwards.

PUBLIC FORUM

CONSIDERATION OF LATE REPORTS

Consideration of late reports to determine whether they should be dealt with or deferred.

CONSIDERATION OF REPORTS RELATING TO PUBLIC FORUM MATTERS

ADOPTION OF AGENDA ORDER OF BUSINESS

MAYORAL MINUTE MM1 – MM5

MM1 - Mayoral Activities MM1
File: 380

MM2 - 2009 Naidoc Week Winners MM2
File: 653

MM3 - Marine Parks – MM3
File: 658

MM4 - Closing the Gap – MM4
File: 310 CC: 283

ITEMS TABLED FOR INFORMATION IT

Country Week Planning Forum

Disclosures by Councilors and Designated persons – June 2009 Returns

NOTICE OF MOTION NOM1 – NOM6

NOM1 - Review of Outsourced Water Meter Reading Contract NOM1
File: T2008-005 Copy: 275

NOM2 - Raised Flood Levees NOM1
File: 1

NOM3 - Kempsey Airport – Use for other Activities NOM3
File: 183

NOM4 - Declarations Shown on Website NOM3
File: 629

NOM5 - Library Complex – NOM4
File: 1334

NOM6 - Saleyards Audit NOM5
File: 255

DELEGATE’S REPORT DR1 – DR17

DR1 - Deadly Days 2009 DR1
File: 310

DR2 - Launch of Weeds Awareness Booklet DR2
File: 373

DR3 - Kempsey Police and Community Youth Club DR4
(PCYC) AGM 2009
File: 25

DR4 - Country Week Forum at State Parliament House DR6
File: 163

DR5 - Mental Health Quarterly Forum DR9
File: 419

DR6 - SPADCO AGM and Presentation of Draft Emergency DR10
Bushfire Assembly Plan
File: 71

DR7 - Planning Legislation Skills and Knowledge for DR12
Councillors
File: 163

DR8 - Floodplain Management Authorities August 2009 meeting DR15
File: 284

GENERAL MANAGER’S REPORT GM1 – GM21

GM1 - Local Government Association Annual Conference GM1
Tamworth 24-28 October 2009
File: 165

GM2 - Works Program – GM2
File: 153

GM3 - Local Water Utilities Inquiry GM2
File: 150

GM4 - Application for Half Day Holidays in 2010 GM4
File: 742

GM5 - Outstanding Reports/Resolutions GM5
File: 149

GM6 - Name Change Survey GM9
File: 129

GM7 - Airport Business Plan GM14
File: 183

DIRECTOR SUSTAINABLE DEVELOPMENT SERVICES REPORT SDS1 - SDS28

DSDS1 - Committee Membership – Coast and Estuary SDS1
Management Committee and Macleay River Floodplain Project Committee
File: 565 CC: 774, 198

DSDS2 - Country and Regional Living Expo 2009 SDS3
File: 233

DSDS3 - Economic Development Managers Monthly Report SDS7
File: 584

DSDS4 - Kempsey Town Centre Master Plan – Proposed Clyde SDS8
Street Mall Refurbishment
File: 369/1300 CC: 153

DSDS5 - Part 3A Application – Saltwater Development SDS11
South West Rocks
File: T5-55

DSDS6 - Section 64 Charges – Proposed Dwelling, Frederickton SDS15
File: T6-09-204 CC: 287

DSDS7 - Gazettal of Amendments to Kempsey Local SDS18
Environmental Plan 1987
File: T5-81, T5-109

DSDS8 - Building and Development SDS19
File: 329

DIRECTOR SHIRE SERVICES REPORT SS1 – SS16

DSS1 - Fluoridation of Kempsey, Crescent Head and SS1
South West Rocks Water Supplies
File: 240

DSS2 - Green Waste Collection Survey – SS2
File: T2008-001

DSS3 - University of Newcastle Industry Scholarship Scheme SS4
File: 7

DSS4 - Mattys Flat Reserve Draft Plan of Management SS5
Finalisation Committee
File: 1305

DSS5 - Bellbrook Water Treatment Plant SS6
File: 1099

DSS6 - South West Rocks Waste Water Treatment Plant SS7
File: LA5706

DSS7 - Tozer Street Trees – Public Consultation Survey Results SS9
File: 55 CC:153, R Tozer St

DSS8 - Point Plomer Road – Maintenance and Capital Expenditure SS10
File: R Point Plome

DIRECTOR CORPORATE & COMMUNITY SERVICES REPORT CCS1 – CCS25

DCCS1 - Statement of Bank Balances as at 30 September 2009 CCS1
File: 1028

DCCS2 - Statement of Investments as at 30 September 2009 CCS1
File: 303

DCCS3 - Financial reports for the twelve months to June 2009 CCS2
File: 485

DCCS4 - Fleet Management CCS4
File: 151

DCCS5 - Council Meeting Dates CCS5
File: 335

DCCS6 - Council Meeting Procedure – Questions without Notice CCS8
File: 395 CC: 149

DCCS7 - Policy on Payment of Expenses and Provision of CCS10
Facilities to the Mayor and Councillors
File: 276

DCCS8 - Federal Government Local Council Regional CCS11
Infrastructure Grant
File: 1259 CC: LA13189, R Elbow St

DCCS9 - Community Grants Program Allocation CCS12
File: 3

DCCS10 - Donation Request CCS14
File: 3 CC: LA7228

DCCS11 - Reporting on actions in the CCTV Feasibility Study CCS16
File: 1069

DCCS12 - Draft Community Delivery Program CCS17
File: 70

DCCS13 - Potential Sale of Leased Properties CCS18
File: 1177

DCCS14 - Stuarts Point Holiday Park Progress of Projects CCS20
File: 120 CC: 314

DCCS15 - Investigation into Neighbourhood Watch CCS23
File: 147

COMMITTEE REPORTS 1 – 7

Local Traffic Committee 1

QUESTIONS WITHOUT NOTICE 1

THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE THAT DISCUSSION IS LIKELY TO TAKE PLACE WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.

MOTION FOR CONFIDENTIAL SESSION N1

CONFIDENTIAL BUSINESS PAPER

CONFIDENTIAL SESSION OFFICER’S REPORTS

GENERAL MANAGER’S CONFIDENTIAL REPORT GM1 – GM4

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is submitted on a confidential basis as it involves advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege. (Local Government Act 1993, Section 10A(2)(g))

On balance, the public interest in preserving the confidentiality of the advice outweighs the public interest in openness and transparency in Council decision making by discussing the matter in open meeting.

GM1 CONF - Various Legal Matters – Current Position GM1
File: 155

OPEN COUNCIL

CONCLUSION