OPENING PRAYER
"Dear Lord, help us in our deliberations today so that our decisions will be for the greater good for the whole of Kempsey Shire - Amen".
APOLOGIES
DECLARATIONS OF INTEREST
ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER
MINUTES OF THE ORDINARY MEETING 9TH JUNE 2009 (FOR CONFIRMATION)
MINUTES OF THE WORKS INSPECTION COMMITTEE MEETING 29TH JUNE 2009 (FOR CONFIRMATION)
MINUTES OF THE EXTRAORDINARY MEETING 30TH JUNE 2009 (FOR CONFIRMATION)
PUBLIC FORUM
EXPRESSION OF THANKS
At 10.25 a.m. Council wish to thank Ms Marg Mottee for her efforts with the Flood Recovery Centre.
CONSIDERATION OF LATE REPORTS
Consideration of late reports to determine whether they should be dealt with or deferred.
CONSIDERATION OF REPORTS RELATING TO PUBLIC FORUM MATTERS
ADOPTION OF AGENDA ORDER OF BUSINESS
MM1 - Grants Officer A1
File: 447 CC:153
MM2 - Country Mayors Association A2
File: 344
MM3 - Australian Council of Local Government National General A4
Assembly – Australian Local Government Association
File: 165
MM4 - Mid North Coast Group of Councils A11
File: 131
MM5 - Closing The Gap A12
File: 18 CC:LA31613 CC:LA18922
MM6 - Local Government Conference 2009 A13
File: 165
MM7 - National Local Roads and Transport Congress 2009 – Road to A14
The Future
File: 19
MM8 - Macleay Street Frederickton A15
File: R Macleay Fre CC:118
MM9 - Mayoral Vehicle Expenses A16
File: 276
MM10 - Westpac Rescue Helicopter Service A17
File: 131 CC:346
MM11 - Kempsey Traffic Bridge A18
File: 680
NOM1 - South West Rocks Nursing Home D1
File: T6-07-318
NOM2 - Shire Wide Fire Safety Audit D1
File: 459
NOM3 - Advertising Costs D2
File: 53
NOM4 - Councillors Addressing Council Meeting D3
File: 395
NOM5 - 9.00 a.m. Commencement Time for Meetings D3
File: 335
NOM6 - Councillors Chairs D4
File: 213
NOM7 - Financial Assistance Grants D4
File: 238
NOM8 - Timber Industry Grants D5
File: 101
NOM9 - Confidential Section of Business Papers D6
File: 395
NOM10 - “R V Friendly Town” Status D7
File: 233 & 184
NOM11 - Rebranding Kempsey Shire to Macleay Valley Coast Council D8
File: 129
NOM12 - Kempsey Highway Bypass D9
File: 118
DSDS1 - On-site Sewerage Management Strategy G1
File: 257
DSDS2 - Bellbrook and Willawarrin Septic Systems G3
File: 802
DSDS3 - Public Health Related Inspections 1st January 2009 to 18th June 2009 G6
File: 128
DSDS4 - New South Wales Food Authority – Six Monthly Report G8
File: 196
DSDS5 - Proposed Extension of Quarry G11
File: T6-08-328
DSDS6 - Economic Development Manager’s Monthly Report G35
File: 584
DSDS7 - South Kempsey Industrial Area G36
File: 201 CC:69, 863 & 1287
DSDS8 - Kempsey Shire Ecological Sustainable Development Strategy G40
File: 927
DSDS9 - Update on Cities for Climate Protection Program G41
File: 1048
DSDS10 - Local Adaption Pathways Program G45
File: 1309
DSDS11 - Strategic Planning Program G47
File: 584
DSDS12 - Construction of a Classroom at the Kempsey Adventist School G63
File: T6-09-97
DSDS13 - Proposed Garages to Replace an Existing Garage G75
File: T6-08-201
DSDS14 - Mixed Use Development – 22 Straight Street Hat Head G78
File: T6-08-469
DSDS15 - Kempsey Town Centre Masterplan – Clyde Street Mall Proposal G96
File: 369 CC:1300
DSDS16 - Building and Development G98
File: 329
DSS1 - Regional Regulated Area Council Grant H1
File: 1301
DSS2 - Establishment of a Steering Committee for the Implementation H2
of Boyters Lane Playing Fields Project – South West Rocks
File: 1304
DSS3 - Relocation of Belgrave Street Recycling Station (Taxi Rank) H4
File: 648
DSS4 - Bureau of Meteorology Water Information Regulations 2008 H6
File: 150
DSS5 - Bellbrook Water Treatment Plant Steering Committee H7
File: 1296
DSS6 - Establishment of a Working Party to Finalise the Draft Plan of H8
Management for Mattys Flat Reserve, South West Rocks
File: 1305
DSS7 - Establishment of a Works Prioritisation Committee for Town H10
Improvement Works for Hat Head
File: 1306
DSS8 - Establishment of a Works Prioritisation Committee for Town H12
Improvement Works for Smithtown
File: 1307
DSS9 - Crescent Head Works Prioritisation Committee - Appointment H14
of Community Members
File: E2009-006
DSS10 - NSW Road Classification Review H15
File: 41
DSS11 - Armidale – Kempsey Road (MR75) H17
File: R Armidale Rd
DSS12 - Provision of Garbage Bins – Kempsey Show H19
File: 3
DSS13 - Green Waste Collection Costs H20
File: T2008-001
DSS14 - Waste Collection Survey H22
File: T2008-001
DSS15 - Waste Workshop H24
File: 414
DSS16 - Proposed Operations Inspection Tour H26
File: 153
DSS17 - Waste Services H27
File: 577 CC:T2008-001
DSS18 - Proposed Macleay Water Inspection Tour H29
File: 153
DSS19 - Flood Anniversary H30
File: 1308
DSS20 - June Rainfall Event H31
File: 1291 CC:R Armidale Rd
DSS21 - Elbow Street West Kempsey 40KPH High Pedestrian Area - H32
Parking Arrangements
File: R Elbow St CC:326, 221
DSS22 - Road Repairs – Flood Damage H35
File: 1291
DSS23 - Flood Data Collection and Anomalies Between Manual and H36
Automatic River Gauge Readings Kempsey Traffic Bridge
File: 1291
DSS24 - Dangar Street – Drainage Issue H37
File: LA827
DSS26 SUPP - Frederickton Flood Levee - Acquisition of Easements
File: 118
DCCS1 - Statement of Bank Balances as at 30th June 2009 J1
File: 1028
DCCS2 - Statement of Investments as at 30th June 2009 J2
File: 303
DCCS3 - Fleet Management J3
File: 151
DCCS4 - Progress of Upgrading Horseshoe Bay Caravan Park J4
File: LA5312 CC:314
DCCS5 - Department of Community Services Grant Funding J7
File: 619
DCCS6 - Off Street Parking to Service West Kempsey CBD J9
File: 221
DCCS7 - Community Services Department – Successful Grant J10
Applications for 2009 / 10
File: 563
DCCS8 - Kempsey Airport Development J13
File: 183
GM1 - Outstanding Reports / Resolutions K1
File: 149
GM2 - Works Program K5
File: 153
QUESTIONS WITHOUT NOTICE M1
THE FOLLOWING ITEMS OF BUSINESS ARE OF SUCH A NATURE THAT DISCUSSION IS LIKELY TO TAKE PLACE WHEN THE MEETING IS CLOSED TO THE PUBLIC FOR THE REASONS STATED.
MOTION FOR CONFIDENTIAL COMMITTEE N1
CONFIDENTIAL BUSINESS PAPER
CONFIDENTIAL COMMITTEE OF THE WHOLE OFFICER’S REPORTS
REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is submitted on a confidential basis as it involves commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the council. (Local Government Act 1993, section 10A (2) (d) (ii))
On balance, the public interest in preserving the confidentiality of the commercial information outweighs the public interest in openness and transparency in council decision making by discussing the matter in open meeting.
DSDS1 CONF - Use of Council’s Seal G1
File: T6-00-442
REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is submitted on a confidential basis as it involves information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business. (Local Government Act 1993, section 10A(2)(c))
On balance, the public interest in preserving the confidentiality of the commercial information supplied, outweighs the public interest in openness and transparency in council decision making by discussing the matter in open meeting.
DCCS1 CONF - Sale of Council Land J1
File: 840 CC:LA13211 & 519
REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS
This report is submitted on a confidential basis as it involves advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege. (Local Government Act 1993, Section 10A(2)(g))
On balance, the public interest in preserving the confidentiality of the advice outweighs the public interest in openness and transparency in Council decision making by discussing the matter in open meeting.
GM1 CONF - Various Legal Matters – Current Position K1
File: 155
OPEN COUNCIL
ADOPTION OF REPORT OF THE CONFIDENTIAL COMMITTEE OF THE WHOLE
CONCLUSION
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