OPENING PRAYER

"Dear Lord, help us in our deliberations today so that our decisions will be for the greater good for the whole of Kempsey Shire - Amen".

APOLOGIES

DECLARATIONS OF INTEREST

ASSESSMENT OF ITEMS LISTED IN CONFIDENTIAL BUSINESS PAPER

MINUTES OF THE ORDINARY MEETING 15 DECEMBER 2009 (FOR CONFIRMATION)

MINUTES OF THE EXTRAORDINARY MEETING 18 JANUARY 2010 (FOR CONFIRMATION)

PRESENTATION

At 12.15pm Mr Peter Milner, General Manager Green Team Alliance will be addressing Council and will join Councillors for Lunch afterwards.

PUBLIC FORUM

CONSIDERATION OF LATE REPORTS

Consideration of late reports to determine whether they should be dealt with or deferred.

CONSIDERATION OF REPORTS RELATING TO PUBLIC FORUM MATTERS

ADOPTION OF AGENDA ORDER OF BUSINESS

MAYORAL MINUTE MM1 - 11

MM1 - Mayoral/Councillor Activities MM1
File: 380

MM2 - Caravan Park Levy Committee MM3
File: 314

MM3 - Caravan Parks MM4
File: 120

MM4 - Australian Local Government Women’s Association Conference MM8
File: 165

MM5 - Performance Monitoring – General Manager MM9
File: S10-13

MM6 - LGSA Tourism Conference 2010 MM10
File: 165

MAYORAL SUPPLEMENTARY MINUTES

MM7 SUPP - Australia Day Celebrations 2010
File: 247

MM8 SUPP - Nurses - Emergency Department, Kempsey District Hospital
File: 265

ITEMS TABLED FOR INFORMATION

IT - Kempsey Shire Valuations 2009 Map

IT - Minutes of Floodplain Management Authorities Meeting
26 November 2009

IT - New Horizons Brochure

NOTICE OF MOTION NOM1 - 10

NOM1 - Code of Meeting Practice NOM1
File: 395

NOM2 - Reduction of the Number of Councillors NOM2
File: 1363

NOM3 - Pacific Highway Taskforce NOM3
File: 118

NOM4 - Dramatic Overhaul of Committee Structure NOM4
File: 198

NOM5 - Section 94 Contributions Plan NOM5
File: 556

NOM6 - Solar Panels on Council’s Buildings NOM6
File: 707

NOM7 - Kempsey Airport NOM8
File: 183

NOM8 - Review of Correspondence NOM8
File: 568

DELEGATE’S REPORT DR1 - 7

DR1 - Mission Australia’s Personal Helpers and Mentors Program DR1
File: 419

DR2 - Floodplain Management Authorities DR2
File: 284

DR3 - Weeds Advisory Committee DR5
File: 373

GENERAL MANAGER’S REPORT GM1 - 10

GM1 - Outstanding Reports / Resolutions GM1
File: 149

GM2 - Works Program GM8
File: 153

GM3 - Development of Management Plan GM9
File: 339

DIRECTOR SUSTAINABLE DEVELOPMENT SERVICES REPORT SDS1 - 43

DSDS1 - Public Health related inspections 1 July 2009 to SDS1
31 December 2009
File: 128

DSDS2 - New South Wales Food Authority – Six Monthly Report SDS3
File: 196

DSDS3 - Draft Local Development Contribution Guidelines SDS5
File: 556

DSDS4 - Affixing Seal on Deed of Agreement for Fenchurch SDS8
Services Pty Ltd (South West Rocks Nursing Home)
File: T6-07-318

DSDS5 - Kempsey Shire Ecologically Sustainable Development SDS9
(ESD) Strategy Implementation
File: 927

DSDS6 - Proposed Subdivision – Boundary Adjustment SDS11
File: T6-09-426

DSDS7 - Proposed Dual Occupancy SDS14
File: T6-09-236

DSDS8 - Economic Development Manager’s Monthly Report SDS28
File: 584

DSDS9 - Building and Development SDS29
File: 329

DIRECTOR SHIRE SERVICES REPORT SS1 - 9

DSS1 - Chain O Ponds Road SS1
File: LA14347

DSS2 - Sherwood Road/Ponds Way Environmental SS2
Improvement Project
File: 101

DSS3 - Green Waste Collection Survey SS3
File: T2008-001

DSS4 - Commercial Bin Audit result and pre-payment of SS4
Service Requirements
File: T2008-001

DSS5 - Pacific Highway Upgrade – Acquisition of Council Land SS6
Being part Churchill Quarry, off Crescent Head Road
File: LA14761, LA14764

DSS6 - Replacement of SES Vehicles and Proposed Upgrades SS7
To SES Infrastructure
File: 151

DIRECTOR CORPORATE & COMMUNITY SERVICES REPORT CCS1 - 18

DCCS1 - Statement of Bank Balances as at 20 January 2010 CCS1
File: 1028

DCCS2 - Statement of Investments as at 20 January 2010 CCS2
File: 303

DCCS3 - 2009 General Valuation of Kempsey Shire and CCS2
Review of Rate Structure
File: 484

DCCS4 - Financial Statement for the period to 31 December 2009 CCS7
File: 321

DCCS5 - Electricity Tender CCS10
File: 264

DCCS6 - Donation Request CCS11
File: 3

DCCS7 - Appointment of Council’s Solicitors CCS12
File: 746

DCCS8 - Conferences and Seminars CCS14
File: 117

DCCS9 - Airport File CCS16
File: 183

DCCS10 - Funding Agreement – Aged Care Services CCS17
File: 543

QUESTIONS ON NOTICE QON1 – QON2

CONFIDENTIAL BUSINESS PAPER

CONFIDENTIAL SESSION OFFICER’S REPORTS

GENERAL MANAGER’S CONFIDENTIAL REPORT GM1 - 6

REASON FOR PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is submitted on a confidential basis as it involves advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege. (Local Government Act 1993, Section 10A(2)(g))

On balance, the public interest in preserving the confidentiality of the advice outweighs the public interest in openness and transparency in Council decision making by discussing the matter in open meeting.

GM1 CONF - Various Legal Matters – Current Position GM1
File: 155

DIRECTOR SHIRE SERVICES CONFIDENTIAL REPORT SS1 - 4

PRESENTATION OF REPORT ON A CONFIDENTIAL BASIS

This report is submitted on a confidential basis as it involves commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. (Local Government Act 1993, Section 10A(2)(d)(i))

On balance, the public interest in preserving the confidentiality of the commercial information supplied outweighs the public interest in openness and transparency in Council decision making by discussing the matter in open meeting.

DSS1 CONF - Claim for Compensation SS1
File: LA12157

OPEN COUNCIL

CONCLUSION